Document Management Specialist (Remote)

Document Management Specialist

Pay Rate: $25-$50 per hour / $52,000 to $104,000 per year

Security Clearance: Public Trust

Ops Tech Alliance (OTA) is seeking a skilled and detail-oriented Document Management Specialist to join our team in support of the Department of Homeland Security (DHS), the Intelligence Community (IC), and the Department of Defense (DoD). The focus of your efforts will be cybersecurity competitions designed to identify, challenge, and reward the best cybersecurity talent in the country. The successful candidate will play a critical role in managing and organizing the extensive documentation and data related to high-profile events. This position has part-time opportunities available.

Contingent Upon Contract Award

Responsibilities

• Develop and maintain an organized document management system for all competition-related materials, including rules, guidelines, participant information, and evaluation criteria.

• Ensure the accuracy, accessibility, and security of all documents in compliance with OTA standards.

• Coordinate with various teams to collect, review, and update documentation as needed.

• Assist in the preparation and distribution of official communication, reports, and updates to stakeholders.

• Manage version control and track changes in documents to ensure all team members are working with the most current information.

• Support the creation of training materials, FAQs, and other resources for participants and organizers as directed.

• Facilitate the archiving of documents post-competition for future reference and compliance.

• Provide administrative support to the competition team as needed.

Qualifications

• Bachelor’s degree in Information Management, Library Science, Business Administration, or a related field. Relevant experience will be considered in lieu of a degree.

• Proven experience in document management, preferably within a government or cybersecurity context.

• Experience with accessibility requirements

• Strong organizational and time-management skills with exceptional attention to detail.

• Proficiency with document management systems and tools, such as SharePoint, Google Drive, or similar platforms.

• Excellent written and verbal communication skills.

• Ability to handle sensitive information with discretion and maintain confidentiality.

• Familiarity with cybersecurity terminology and practices is a plus.

• Ability to work both independently and collaboratively in a fast-paced environment.

Preferred Skills

• Experience with project management tools and methodologies.

• Knowledge of cybersecurity frameworks and standards.

• Previous experience supporting large-scale events or competitions.

• Certified Records Manager (CRM) or similar certification

Company Overview

Ops Tech Alliance (OTA) was founded by former National Security and Special Operations professionals with over 100 years of combined experience, and was formed with a singular focus: to bridge the gap between operations and technology to enable mission success. We are a certified SBA 8(a) Small Business and Service-Disabled Veteran-Owned Small Business (SDVOSB).

Team Member Benefits

• Competitive Pay

• Paid Time Off

• Tuition Assistance

• Medical, Prescription, Dental & Vision Coverage

• Life Insurance

• Work-life Balance

Our employees have achieved incredible things working on some of the most important technology and security projects in locations around the world to safeguard national security. We focus on hiring top talent and we want you to join our team.

OTA is an Equal Employment Opportunity employer.

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

This is a full time position