Job Title

Board of Regents - Administrative Coordinator

Agency

Texas A&M University System Offices

Department

Board of Regents

Proposed Minimum Salary

Commensurate

Job Location

College Station, Texas

Job Type

Staff

Job Description

The System Offices is one of several system members within the Texas A&M University System representing one of the largest systems of higher education in the nation, with a network of 11 universities, a comprehensive health science center, eight state agencies, and the RELLIS Campus. The Texas A&M University System mission is to provide education, conduct research, commercialize technology, offer training, and deliver services for the people of Texas and beyond.

The System Offices, within the Texas A&M University System, provides an outstanding benefits package including, but not limited to: competitive health benefits; paid vacation, sick leave, and holidays; a defined benefit retirement plan with 8% employer contribution through Teachers Retirement System of Texas (TRS); tuition assistance; and wellness programs to promote work/life balance.

Salary:

$4,180.17 - $7,000.00 per month commensurate with experience.

Job Description Summary:

Works under general supervision and provides highly advanced administrative support.

Responsibilities:- Provide task support to the Assistant to the Board as requested.- Assist with Board Meetings to include; compilation & distribution of agenda materials (electronic & paper copies), indexing, preparation of various meeting scripts, meeting notices & agendas, and provide onsite coordination and support.- Assist with special event planning and execution.- Assist with BOR football game day support.- Assist with preparing schedules to include: monthly event schedule for Regents, tracking of Regent event attendance and data input for various office and Regent schedules.- Maintain and distribute office lists and directories.- Prepare and proofread correspondence and other documentation for the Board Office.- Backup supervisor for student workers.- Assist with electronic filing system and records retention.- Assist with scanning of meeting materials.- Other duties as assigned.

Education and Experience:- Bachelor's degree in applicable field or equivalent combination of education and experience.- Seven years of related experience.

Knowledge, Skills and Abilities:

• Knowledge of word processing, spreadsheet, and database applications.- Excellent written communication, analytical, interpersonal, and organizational skill- Ability to work in a high stress environment.- Ability to work with sensitive information and maintain confidentiality.- Ability to work independently once given a project.- Ability to work beyond normal office hours and/or work on weekends.

• Ability to multitask and work cooperatively with others.

  Other Requirements:

  This is a security-sensitive position and is restricted to U.S. citizens and legal permanent residents only. Only complete applications will be considered for employment at The Texas A&M System Offices. Incomplete job application data could result in your application being rejected without an option to reapply. A cover letter and resume may be required in addition to a completed employment application.

All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution’s verification of credentials and/or other information required by the institution’s procedures, including the completion of the criminal history check.

Equal Opportunity/Affirmative Action/Veterans/Disability Employer.