Executive Assistant

Valley Forge, PA

Hybrid

Contract

$30/hr - $30/hr

Our client, a well known finance and investment company is looking to hire an Executive Assistant to join their team on a hybrid schedule in Malvern, PA!

* This is a 6+ month contract to hire on W2 offering a full benefits package *

Required Skills & Experience

• 3+ years of experience supporting multiple senior executives

• Experience managing multiple complex calendars

• Experience prepping meeting materials and scheduling meetings

• Experience managing travel itineraries

• Experience with Microsoft Word, Excel and PowerPoint; Lotus Notes; and Visio

Job Responsibilities

• Maintains calendars on a timely and accurate basis for assigned management.

• Schedule meetings promptly and accurately.

• Organizes and prioritizes daily tasks to meet changing priorities

• Proactively to look for schedule conflicts and mitigate in a timely fashion. Always look out at least 2 weeks in advance to allow for time to make changes. Either make the changes on your own if you are confident in the resolution or ask the manager how to resolve the conflict.

• Allow adequate time for travel between buildings.

• Help the manager with staying on time by giving them a timely heads up that they need to finish up in their office and head to a meeting.

• Ensure appropriate travel time between meetings and avoid scheduling meetings that would require managers to drive back and forth between buildings. If there is a meeting that you are scheduling for a manager in another building, try to make it at a time where they may already be traveling, or towards the end of the day so they can just finish my day at that building.

• Ensure all the proper resources move when a meeting moves (conference room, 1DECK, video conferencing, etc.)

• Demonstrates proficiency in the use of personal computing applications including, but not limited to: Microsoft Word, Excel and PowerPoint; Lotus Notes; and Visio.

• Provide Travel Support - Be thorough and proactive when making travel arrangements. Think about all the things that the manager would need in advance and make the proper arrangements. Put all the details of the manager's travel on their calendar at the appropriate times so they can reference the information

You will receive the following benefits:

• Medical Insurance - Four medical plans to choose from for you and your family

• Dental & Orthodontia Benefits

• Vision Benefits

• Health Savings Account (HSA)

• Health and Dependent Care Flexible Spending Accounts

• Voluntary Life Insurance, Long-Term & Short-Term Disability Insurance

• Hospital Indemnity Insurance

• 401(k) including match with pre and post-tax options

• Paid Sick Time Leave

• Legal and Identity Protection Plans

• Pre-tax Commuter Benefit

• 529 College Saver Plan

Motion Recruitment Partners (MRP) is an Equal Opportunity Employer, including Veterans/Disability/Women. All applicants must be currently authorized to work on a full-time basis in the country for which they are applying, and no sponsorship is currently available. Employment is subject to the successful completion of a pre-employment screening. Accommodation will be provided in all parts of the hiring process as required under MRP’s Employment Accommodation policy. Applicants need to make their needs known in advance.

Posted by: Brittany Mericantante

Specialization: Administrative / Clerical