Position Title

Purchasing Card Coordinator

Status

Full Time

Job Summary

The Purchasing Card Coordinator will manage the institutions purchasing card program, including issuing cards, monitoring transactions, ensuring policy compliance, and reconciling monthly statements. This role also involves training staff on proper card usage and handling any issues related to card transactions.

Essential Job Duties

Financial Provider Liaison:

• Act as the primary point of contact with Regions Bank
• Seek technical assistance for any issues related to the purchasing card program
• Handle disputes and discrepancies that cardholders or their approvers cannot resolve

Reconciliation and Account Managment:

• Correct account and description errors on cardholder statement
• Unlock accounts as needed
• Order new or replacement cards
• Update information in the application for organizational groupings, approvers, and card reviewers
• Adjust card limits upon receiving the necessary approvals

User Training:

• Provide training sessions for new users to ensure they understand how to use the purchasing card system effectively
• Offer ongoing support and refresher training as needed

Monthly Audits/Reporting and Other Duties:

• Download monthly reports to audit and correct any reporting errors related to charges made by cardholders
• Perform a comprehensive audit of all monthly purchases to ensure accuracy and compliance with college policies
• Perform other duties as assigned

Qualifications (Education, Experience and Specialized Training)

• Bachelors degree in Business Administration, Finance, or a related field
• Minimum 1-3 years of experience in procurement, finance, or related field

Physical Demands

• Ability to operate standard office equipment
• Ability to walk short distances
• Ability to prepare and analyzing data and figures
• Ability to view a computer terminal; extensive reading

Skills and Attributes

Knowledge of: *Financial management and reconciliation processes Skills:*

• Excellent communication and interpersonal skills to liaise effectively with financial providers, cardholders, and other stakeholders
• Proficiency in using online reconciliation applications and other financial software
• Attention to detail
• Strong analytical skills for auditing and correcting errors
• Organizational skills to manage multiple tasks and priorities efficiently

Ability to:

Train and support users with varying levels of technical expertise

Posting Detail Information

Posting Number

S733

Will this position required travel?

Yes

Will this position required night, weekend, and after hour work?

Yes

Will this positon be supported using grants or contract funding?

No

Number of Vacancies

1

Desired Start Date

Position End Date (if temporary)

Open Date

10/26/2024

Close Date

01/26/2025

Open Until Filled

No

Special Instructions Summary

Each applicant, including all current employees, must complete and submit the following documents:

• Tuskegee University employment application
• Cover Letter
• Resume/CV
• Recommendation letters
• Copies of unofficial transcripts.

Please note that official transcripts(s) will be required upon hire