Job Title: Contract Administration Coordinator

Part Time Position - Working Tue, Wed, Thur

Job Description

We are seeking a dedicated Contract Administration Coordinator to join our team. The ideal candidate will be responsible for managing billable charges, billing telecommunications attachments, initiating collections for unpaid invoices, and maintaining accurate corporate records. This role will support the Contracts Administrator II and III roles, as well as T&D Operations leadership, to ensure compliance with audit and regulatory requirements.

Responsibilities

• Initiate the processing of necessary billable charges based on cost estimates provided to customers.

• Manage billing for telecommunications attachments to maximize revenue.

• Initiate the collection process for unpaid non-utility invoices.

• Utilize the corporate records management application to enter, track, and maintain contract information.

• Track activity and create reports needed by the T&D Operations to forecast trends, evaluate processes, and make business decisions.

• Reconcile customer advances balances to the general ledger accounts.

• Ensure adequate control documentation in compliance with audit and regulatory requirements.

• Provide support to Contracts Administrator II and III roles, as well as T&D Operations leadership, as assigned.

• Provide services to affiliates of the company subject to the UNS Energy Code of Conduct and related Policies and Procedures.

Essential Skills

• Data entry

• Contract administration

• Billing

• Proficiency in Microsoft Office applications (Word, Excel, Outlook)

• Broad-based business knowledge including financial, billing, project management, research, and report preparation

• Understanding and implementing legal contractual and FCC requirements

• Effective oral and written communication skills

• Ability to provide constructive dialogs with customers, contractors, developers, and employees concerning related Policies and Procedures

Additional Skills & Qualifications

• High school diploma or GED required

Work Environment

This is a part-time position requiring onsite presence on Tuesdays, Wednesdays, and Thursdays at the TEP Campus, 4350 E Irvington Rd, Tucson, AZ. The goal is for the position to eventually become full-time. The standard schedule is from 7:00 AM to 3:30 PM. The company invests in upskilling consultants and provides all necessary equipment for success. This is a stable role with opportunities for long-term employment.

Pay and Benefits

The pay range for this position is $20.00 - $23.00/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: • Medical, dental & vision• Critical Illness, Accident, and Hospital• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available• Life Insurance (Voluntary Life & AD&D for the employee and dependents)• Short and long-term disability• Health Spending Account (HSA)• Transportation benefits• Employee Assistance Program• Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in Tucson,AZ.

Application Deadline

This position is anticipated to close on Feb 21, 2025.

About Actalent

Actalent is a global leader in engineering and sciences services and talent solutions. We help visionary companies advance their engineering and science initiatives through access to specialized experts who drive scale, innovation and speed to market. With a network of almost 30,000 consultants and more than 4,500 clients across the U.S., Canada, Asia and Europe, Actalent serves many of the Fortune 500.

Diversity, Equity & Inclusion

At Actalent, diversity and inclusion are a bridge towards the equity and success of our people. DE&I are embedded into our culture through:

• Hiring diverse talent

• Maintaining an inclusive environment through persistent self-reflection

• Building a culture of care, engagement, and recognition with clear outcomes

• Ensuring growth opportunities for our people

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email actalentaccommodation@actalentservices.com (%20actalentaccommodation@actalentservices.com) for other accommodation options.