Job Summary:

Manages a team of administrative professionals (i.e., Patient Service Representatives, Administrative Specialist, Administrative Assistants, & Student Aides)

• Interview & hire new staff

• Completes new hire orientation

• Enters Staff into NEMS

• Works alongside of other supervisor and Associate Manager to be sure of efficiency within the team.

Manage workflow

• Assign tasks, set priorities, and manage schedules

Evaluate Performance

• Review work and provide feedback

Train Employees

• Provide training and on-the-job guidance

Motivate employees

• Inspire employees to perform at their best

Communicate

• Act as a liaison between employees and upper management

Resolve Issues

• Help resolve conflicts and disputes between employees

Identify development needs

• Help employees identify opportunities for career advancement

Support

• Occasionally step in to assist within the divisions in the event of a critical staffing issue.

• Assistant to Medicine DEIB Officer

Calendar Management

Scheduling meetings, appointments, and calls, ensuring time management and prioritizing tasks.

Meeting Planning

Preparing agendas, coordinating attendees, taking meeting minutes, and distributing follow-up action items.

Travel arrangements

Researching and booking flights, accommodations, and transportation for business travel.

Communication management

Answering and screening phone calls, managing email correspondence, and routing inquiries to appropriate parties.

Document management

Organizing and maintaining electronic and physical files, preparing reports and creating presentations.

Administrative tasks

Handling office supplies, managing expense reports, and coordinating office services.

Project support

Assisting with project management tasks, including timelines and deadlines

Event planning

Coordinating internal and external events, including symposiums and meetings.

Minimum Qualifications:

Associates Degree or pertinent college level courses and four years of administrative/office management experience including supervisory experience. Will consider equivalent combination of education and experience.

Reliable Transportation

Preferred Qualifications:

Work Days:

Monday through Friday daytime hours

Message to Applicants:

Our benefits package includes health, dental and vision insurance, eligibility for employer 401k funding after 1 year (3% quarterly/5% annual on vesting schedule), tuition reimbursement, generous paid time off, including vacation and personal time, paid sick leave, holidays and floating holidays.

G5: $19.50 - $30.48

Please note the salary information shown is a general guideline only. Salaries are based upon candidate skills, experience, and qualifications, as well as internal equity, market and business considerations.

Recruitment Office: MedBest Medical Management