Working Title: Administrative and Client Accounting Supervisor

Job Class: Accounting Supervisor Principal

Agency: Department of Employment and Economic Development

• Job ID : 80755

• Location : St. Paul

• Telework Eligible : Yes, may be eligible to telework up to five (5) days per week

• Full/Part Time : Full-Time

• Regular/Temporary : Unlimited

• Who May Apply : This vacancy is open for expressions of interest and for all qualified job seekers simultaneously. Expressions of interest should be submitted by 10/11/2024.

• Date Posted : 10/05/2024

• Closing Date : 10/25/2024

• Hiring Agency/Seniority Unit : Department of Employment & Economic Development / MMA

• Division/Unit : Administrative & Financial Services

• Work Shift/Work Hours : Day Shift, 8:00am to 4:30pm

• Days of Work : Monday - Friday

• Travel Required : No

• Salary Range: $33.61 - $48.66 / hourly; $70,177 - $101,602 / annually

• Classified Status : Classified

• Bargaining Unit/Union : 216 - Middle Management Association / MMA

• FLSA Status : Exempt - Executive

• Designated in Connect 700 Program for Applicants with Disabilities (https://mn.gov/mmb/careers/diverse-workforce/people-with-disabilities/connect700/) : Yes

The work you'll do is more than just a job.

At the State of Minnesota, employees play a critical role in developing policies, providing essential services, and working to improve the well-being and quality of life for all Minnesotans. The State of Minnesota is committed to equity and inclusion, and invests in employees by providing benefits, support resources, and training and development opportunities.

Serve as leader and expert relating to financial business planning and operations for Accounts Payable - Administrative and Client Accounting business units in the Administrative and Financial Services (AFS) division, which provides responsible and high-level financial management and accounting work across the agency.

Responsibilities of this position include, but are not limited to:

• Supervising and managing assigned employees and providing leadership, direction, and purpose to the team

• Formulating and implementing fiscal and accounting policies and procedures

• Preparing financial reports and analysis involving complex accounting methods and principles as a basis for decision-making by senior and executive leadership

• Overseeing the business expense reimbursement process including domestic and international employee and non-employee business expense reimbursement functions and employee relocation expenses

• Ensuring that administrative and client vendor payments are processed timely and accurately in accordance with all applicable policies and procedures

• Providing technical advice, consultation, assistance, and guidance to agency management in the technical areas of expertise for improvement of quality, time, and cost efficiencies

This position is telework (https://mn.gov/mmb-stat/policies/1422-telework.pdf) eligible and is occasionally required to be on-site at the St. Paul office. Staff are provided with the tools and equipment to be successful in a virtual work environment and may telework from anywhere in Minnesota or a neighboring state. Please note, the telework policy could change with notice based on business needs.

Minimum Qualifications

Please ensure that your resume clearly describes your experience in the areas listed and indicates the beginning and ending month and year for each job held. Only applicants whose resumes clearly demonstrate fulfillment of each of these minimum qualifications will be considered for this position.

Three (3) years of experience* in accounting, financial management, or grants management

*Bachelor’s degree in accounting, finance, business, or other closely related field as determined by the agency may substitute one (1) year of experience; master’s degree substitutes for eighteen (18) months of experience

Applicants that meet the above minimum qualification will be further evaluated on the following:

• Experience as a supervisor, team lead, or project lead

• Knowledge of state and federal laws, regulations, policies, and procedures relating to client accounting functions

• Experience following policies and procedures with regard to purchasing cards, processing payments, etc.

• Experience collaborating and maintaining working relationships with staff and clients

• Skill in communication sufficient to interact with leadership, department managers, program areas, federal officials, and state agency representatives

• Skill in attention to detail sufficient to ensure accuracy and identify errors

Preferred Qualifications

• Experience as a supervisor including but not limited to conducting performance reviews, facilitating employee engagement, etc.

• Experience with Statewide accounting systems (e.g., Statewide Integrated Financial Tools (SWIFT) and Oracle Business Intelligence Enterprise Edition (OBIEE)) or similar software (e.g., System Analysis Program Development (SAP) and PeopleSoft)

• Experience reviewing accounting policies and procedures to help ensure compliance

• Experience reviewing and processing billings and invoices

• Skill in organization to manage workload, competing priorities, and meet strict deadlines

Our employees are dedicated to ensuring cultural responsiveness. Preferred candidates will have a variety of experiences working effectively with others from different backgrounds and cultures.

Additional Requirements

A job offer will be contingent upon successfully passing a background check. The background check may consist of the following components:

• Criminal Background Check

• Employment Record Review (current and former State employees only)

• Employment Reference Check

• Conflict of Interview Review

• Driver’s Record Check

The Minnesota Department of Employment and Economic Development will not sponsor applicants for work visas. All applicants must be legally authorized to work in the U.S.

AN EQUAL OPPORTUNITY EMPLOYER

Minnesota State Colleges and Universities is an Equal Opportunity employer/educator committed to the principles of diversity. We prohibit discrimination against qualified individuals based on their race, sex, color, creed, religion, age, national origin, disability, protected veteran status, marital status, status with regard to public assistance, sexual orientation, gender identity, gender expression, or membership in a local commission as defined by law. As an affirmative action employer, we actively seek and encourage applications from women, minorities, persons with disabilities, and individuals with protected veteran status.

Reasonable accommodations will be made to all qualified applicants with disabilities. If you are an individual with a disability who needs assistance or cannot access the online job application system, please contact the job information line at 651-259-3637 or email careers@state.mn.us . Please indicate what assistance is needed.