Overview

Our Commitment to Equity

The Y actively promotes a culture free from bias and injustice. We are dedicated to removing institutional and systemic barriers that result in oppression and racism. We will be accountable to marginalized communities for creating equitable and sustainable environments where social justice is woven into every facet of our programs, and by caring for our communities in a culturally versatile and respectful manner.

Job Summary

Oversees the operations of the Accounts Payable (AP) team for the Organization, managing disbursements, vendor payments, and related processes. Supervises the AP team, invoice management, AP related software modules, document storage, workflows, employee reimbursement process, and corporate purchase card system with bank and YMCA staff. This role requires a high level of accuracy, attention to detail, time-management skills, and autonomy.

What you'll get from working at The Y

• Membership to the YMCA of Greater Seattle for you and your household

• Medical, Dental, Vision, and Life insurance

• Retirement with generous employer contributions

• Free access to mental health resources

• Rapidly-accruing paid time off (PTO)

• Discounts on qualifying YMCA of Greater Seattle childcare and day camp programs

  Hiring Range: $80,000 - $90,000/year

Responsibilities

Accounts Payable Management

• Review and process a high volume of vendor invoices accurately and in a timely manner.

• Verify invoice accuracy, ensuring proper coding, approvals, and adherence to guidelines.

• Manage the vendor bill approval workflows and maintain the vendor database within the accounting system.

• Audit data entry of other AP team members.

• Oversee the weekly check and payments run, this includes printing and distributing paper checks, processing of electronic payments, and communicating remittance information to vendors.

• Work closely with Contracts Analyst to ensure independent contractor agreements are in place prior to payments.

• Work with vendors and other YMCA branch staff to resolve invoice discrepancies and reconcile monthly vendor statements.

• Manage vendor and YMCA branch relationships, addressing inquiries, and resolving payment discrepancies.

• Oversees the corporate purchase card (p-card) program and employee reimbursement system. Verify receipts and compliance with expense reimbursement guidelines.

• Conduct p-card internal audits to ensure YMCA staff compliance.

• Prepare the monthly p-card integration to the general ledger. Ensure GL codes are accurate.

  Team Leadership and Development

• Lead, train, and mentor a team of accounts payable staff, providing guidance and support to ensure high performance and professional growth.

• Foster a collaborative and positive work environment that promotes efficiency, accuracy, and continuous improvement.

  Process Improvement

• Identify opportunities to streamline AP processes, automate repetitive tasks, and enhance efficiency.

• Implement best practices and controls to minimize the risk of errors, fraud, and late payments.

• Ensure compliance with internal controls and company policies to safeguard financial integrity.

• Assist with the development of policies and procedures, creating efficiencies and implementing best practices.

  Reconciliation and Reporting

• Perform monthly reconciliations of accounts payable balances.

• Provide detailed reports to senior management, including AP aging reports, payment status, and other financial summaries.

• Assists with month-end and year-end closings, including monthly budget and forecast variance analysis as pertains to expenses.

• Assist in the preparation of audit schedules and collaborate with auditors during financial audits.

  System Management and Integration

• Serves as subject matter expert for the AP team, this includes the AP module within the accounting software, IRS and state tax regulations, and process improvement.

• Manage AP software and systems to ensure data integrity and process optimization.

• Work with the IS department to integrate and upgrade AP systems, as necessary.

• Support the automation of accounts payable processes and contribute to system enhancements.

  Compliance and Risk Management

• Prepares and issues annual IRS form1099 according to IRS guidelines. Obtain vendor W-9s as needed to support vendor tax identification numbers.

• Assist with external agency audits. Ensure compliance with internal policies and external regulations.

• Performs various other duties and serve as full back up to other AP team members.

  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

  COMPETENCIES

• Business Acumen.

• Communication

• Critical Evaluation.

• Relationship Management.

• Ethical Practice.

  Work Environment

  This job operates in a professional office environment. This role routinely uses standard office equipment.

  Physical Demands

  The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

  Position Type/Expected Hours of Work

  This is a full-time exempt position with 2-3 days a week in office. The anticipated schedule is Monday through Friday, 8:30 a.m. to 5:00 p.m. Occasional evening and weekend work may be required as job duties demand.

  Travel

  Travel is primarily local during the business day

  Code of Conduct for Applicants (https://seattleymca.icims.com/icims2/servlet/icims2?module=AppInert&action=download&id=191063&hashed=999166779)

Qualifications

• Three to five years of progressive experience in Accounts Payable, with at least 2 years in a managerial or supervisory role.

• Experience collaborating with Procurement strongly preferred.

• In-depth knowledge of accounts payable principles and practices.

• Proficient in accounting software and Microsoft Office Suite.

• Proficient in Microsoft Excel (pivot tables, XLOOKUP, etc.).

• Effective time management skills and the ability to multi-task.

• Ability to manage multiple priorities and meet deadlines in a fast-paced environment.

• Superior customer service with strong written and verbal communication skills.

• Prefer knowledge of and previous experience with diverse populations.

  Preferred Education and Experience

• Bachelor’s degree in accounting, business or related field preferred.

  Our Commitment

  The YMCA of Greater Seattle (YGS) is an equal opportunity employer and is committed to creating a diverse and equitable work environment. Qualified applicants will receive consideration without regard to their race, color, religion, sex, sexual orientation, gender identity, national origin, disability, status as a protected veteran, or any other status protected by local, state, or federal law.