Req #: 243767

Department: SCHOOL OF DENTISTRY: PEDIATRIC DENTISTRY

Appointing Department Web Address: https://thecenterforpediatricdentistry.com/

Posting Date: 02/26/2025

Closing Info: Closes On 03/14/2025

Salary: $3600 - $4852 per month

Shift: First Shift

Notes: As a UW employee, you will enjoy generous benefits and work/life programs. For a complete description of our benefits for this position, please visit our website, click here. (https://hr.uw.edu/benefits/wp-content/uploads/sites/3/2018/02/benefits-summary-classified-staff-greater-than-half-time-20250130-a11y.pdf)

As a UW employee, you have a unique opportunity to change lives on our campuses, in our state and around the world. UW employees offer their boundless energy, creative problem-solving skills, and dedication to build stronger minds and a healthier world.

UW faculty and staff also enjoy outstanding benefits, professional growth opportunities and unique resources in an environment noted for diversity, intellectual excitement, artistic pursuits, and natural beauty.

The Department of Pediatric Dentistry at the School of DENTISTRY is one of the premier clinical training programs for Pediatrics in the country. Our faculty, staff, and students have a teamwork approach to clinical care to ensure the patient has the best possible treatment experience. We are particularly interested in applicants with a diverse background and range of experiences.

Pediatric Dentistry has an outstanding opportunity open for a Temporary Patient Services Specialist 2 .

Summary of Position: Under general supervision of the UW Center for Pediatric Dentistry Director and Patient Services Specialist Supervisor, performs clerical and technical duties to facilitate excellent customer service and delivery of patient care. The Patient Services Specialist 2 will perform the work of registration by obtaining and verifying demographic and financial information through pre-registration process, complete patient registration by obtaining consent for dental care and financial agreement, process patient paperwork and coordinating care with other provide support services such as: scheduling patient appointments, obtaining and verifying demographic and financial information through pre-registration process, completing patient registration by obtaining consent for dental care and financial agreement, processing patient paperwork and coordinating care with other clinics, and triaging patient telephone calls to clinical staff/providers and providing information about services.

This position will have significant direct contact with faculty, residents, and patients above and beyond other clinic desks. This clinic operates with a more private practice centric model which puts higher demands on the front desk.

DUTIES & RESPONSIBILITIES:

• Greet all visitors to the clinic in a timely, cordial, and professional manner. Acknowledge each visitor immediately upon his or her entry to the clinic. Process clinic patients according to established protocol. • Register new patients. Verify, collect and update demographic and financial information by appropriate means, and determine eligibility for care. • Verify eligibility and benefits for third party payors for planned and/or emergency services, and verify insurance coverage. • Prepare/record changes, enter and update information into AxiUm including patient information, payments and appointments. • Make initial and follow-up patient appointments in AxiUm. • Create and edit provider schedules in AxiUm. • Maintain current roster of patients assigned to each resident. • Upon check in, collect and record payments. Accountable for collection of payments from patients upon completion of their clinic visit. • Process daily cash, credit card, and check collections per cash handling policy. • Assist with processing of referrals from other School of Dentistry clinics as well as outside referrals. • Provide general information to patients regarding billing issues; prepare a variety of patient care related forms to include pre-authorization documents, obtain necessary signatures for consents, follow-up as necessary, and review financial forms with patients. All functions will be done in an accurate, timely and customer service friendly manner. • Answer phones; take messages/page faculty and students appropriately. • Assist with the preparation of clinical/administrative records/reports. • Communicate policies to patients/visitors and the public in a professional manner. • Maintain the reception and waiting room areas. • Assist in orienting and training new staff. • Perform related duties as required.

MINIMUM QUALIFICATIONS

High School graduation or equivalent AND one year of healthcare, administrative, or customer service experience OR equivalent education/experience.

Application Process:

The application process for UW positions may include completion of a variety of online assessments to obtain additional information that will be used in the evaluation process. These assessments may include Work Authorization, Cover Letter, and/or others. Any assessments that you need to complete will appear on your screen as soon as you select “Apply to this position”. Once you begin an assessment, it must be completed at that time; if you do not complete the assessment you will be prompted to do so the next time you access your “My Jobs” page. If you select to take it later, it will appear on your "My Jobs" page to take when you are ready. Please note that your application will not be reviewed, and you will not be considered for this position until all required assessments have been completed.

University of Washington is an affirmative action and equal opportunity employer. All qualified applicants will receive consideration for employment without regard to, among other things, race, religion, color, national origin, sexual orientation, gender identity, sex, age, protected veteran or disabled status, or genetic information.