Our client, a well known university local to San Francisco, CA is currently looking for an individual with a fantastic AP background to support in the following areas:

Description

• Process and code invoices into multiple systems

• Research, identify, and resolve complex invoice issues

• Manage high volume of invoices and ensure payment within a timely manner

• Audit vendor billing for goods, services, labor, and materials against construction and facilities service contracts

• Monitor and resolve integration issues between systems

• Work with construction project managers and facilities managers to validate charges, troubleshoot issues, and answer AP questions related to billing against contracts and POs

• Assist with managing AP-related documents

• Upload billing data files between systems and reconcile data to billing documents

• Monitor/manage shared email box where vendors and contractors submit invoices, pay applications, and payment inquiries

• Upload received documents into appropriate workflow queues

• Triage supplier and contractor inquiries

• Coordinate between suppliers, project managers, and buyers/contracts administrators to resolve billing discrepancies and match exceptions

• Provide excellent customer service to departmental users, vendors/contractors

• Ensuring work queues are managed within Service Level Agreements (SLA).

• Create and run departmental reports or operational monitoring and ad-hoc reports for analysis

• Provide guidance to campus users on procedures and UC policies related to Accounts Payable,

• Procurement, and Expense Reimbursement

• Other Accounts payable related duties as assigned

Skills

Accounts payable, Invoice processing, Reconciliation, Microsoft excel, Accounting, Invoicing, Data entry, Payable, Purchase order, Way match, Microsoft office, Three way matching, Reporting, Coding, Invoice reconciliation, Excel pivot tables, peoplesoft, Ms excel

Top Skills Details

Accounts payable, Invoice processing, Reconciliation, Microsoft excel

Additional Skills & Qualifications

• Online Accounts Payable systems (e.g, PeopleSoft, Oracle Unifier, IBM-Maximo)

• Proficient in MS Excel; MS Access Database; Experience working with large data sets and reports with accuracy

• Ability to effectively interact with a diverse professional staff

• Excellent written and verbal communication

• Strong attention to detail

• Good reading comprehension skills

• Ability to handle sensitive situations with tact

• Quick learner

• College degree preferred

Experience Level

Intermediate Level

If you feel you have the skills and experience for a role such as this do not hesitate to reach out!

Pay and Benefits

The pay range for this position is $25.00 - $30.00/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: • Medical, dental & vision • Critical Illness, Accident, and Hospital • 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available • Life Insurance (Voluntary Life & AD&D for the employee and dependents) • Short and long-term disability • Health Spending Account (HSA) • Transportation benefits • Employee Assistance Program • Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a hybrid position in San Francisco,CA.

Application Deadline

This position is anticipated to close on Feb 28, 2025.

About Aston Carter:

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

Diversity, Equity & Inclusion

At Aston Carter, diversity and inclusion are a bridge towards the equity and success of our people. DE&I are embedded into our culture through:

• Hiring diverse talent

• Maintaining an inclusive environment through persistent self-reflection

• Building a culture of care, engagement, and recognition with clear outcomes

• Ensuring growth opportunities for our people

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com (%20astoncarteraccommodation@astoncarter.com) for other accommodation options.