Job Information
Aston Carter Accounting Assistant in San Diego, California
Job Title: Accounting AssistantJob Description
As an Accounting Assistant, you will be responsible for coding invoices, processing payments, and maintaining accurate coding for a book of clients. You will utilize proprietary ERP software to process electronic or check payments and manage client accounts and payment status. Additionally, you will use Excel to document, track, and organize any discrepancies, ensuring they are followed up on and resolved promptly.
Responsibilities
Code invoices and process payments for a book of clients.
Utilize ERP software to process electronic and check payments, and maintain client accounts and payment statuses.
Use Excel (pivot tables, sort functions, etc.) to document, track, and organize discrepancies.
Work with large volumes of statements and invoices, ensuring attention to detail and accuracy in matching records.
Collaborate with internal sales and accounting teams, as well as external customers, to track down necessary information and resolve discrepancies.
Handle insurance carrier payables, ensuring all details like numbers, dates, policy numbers, and carrier information are correct before processing payments.
Communicate discrepancies with vendors and internal teams, ensuring timely resolution.
Identify due dates and manage the timely processing of payments, including creating FedEx labels or electronic payment forms for approval.
Record payments against payables in the system.
Maintain a sense of urgency and manage multiple tasks in a fast-paced environment.
Essential Skills
3+ years of strong Accounts Payable experience in a high-volume, fast-paced environment.
Experience with complex invoices/statements with multiple line items/entries.
Proficiency in processing and coding invoices, and handling electronic and check payments.
Strong Excel skills (pivot tables, sort functions, etc.) with attention to detail to locate discrepancies.
Excellent documentation and organizational skills for tracking and rectifying invoice/payment statuses.
Service-oriented with high personal standards and a hands-on work style.
Ability to manage multiple tasks and deadlines simultaneously.
Additional Skills & Qualifications
Degree in Accounting or Finance.
Experience in a professional office environment, particularly in Accounts Payable.
Ability to work in a complex AP environment, conducting research for payables, coding, and communicating internally and externally.
Strong communication skills, both written and verbal.
Ability to pick up processes quickly and adapt to a fast-paced team environment.
Work Environment
For the first 90 days, contractors located in San Diego County will be required to come into the office three times a week (Monday, Wednesday, and Thursday). After 90 days, they will need to come into the office at least once a week, with the specific day determined based on workload. Candidates not local to San Diego County will not need to come into the office for the first 90 days but will rotate into the office for half a day every other week or every two weeks thereafter. The work environment is fast-paced, with a high volume of tasks and tight deadlines. The team values hard work, attention to detail, and effective communication. The management team has high expectations and values adherence to established processes. The company offers competitive compensation and benefits, including health and retirement options, wellness programs, professional development opportunities, telecommuting options, flexible work schedules, and team-building retreats.
Pay and Benefits
The pay range for this position is $27.00 - $28.00/hr.
Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: • Medical, dental & vision• Critical Illness, Accident, and Hospital• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available• Life Insurance (Voluntary Life & AD&D for the employee and dependents)• Short and long-term disability• Health Spending Account (HSA)• Transportation benefits• Employee Assistance Program• Time Off/Leave (PTO, Vacation or Sick Leave)
Workplace Type
This is a hybrid position in San Diego,CA.
Application Deadline
This position is anticipated to close on Mar 11, 2025.
About Aston Carter:
Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.
Diversity, Equity & Inclusion
At Aston Carter, diversity and inclusion are a bridge towards the equity and success of our people. DE&I are embedded into our culture through:
Hiring diverse talent
Maintaining an inclusive environment through persistent self-reflection
Building a culture of care, engagement, and recognition with clear outcomes
Ensuring growth opportunities for our people
The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.
If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com (%20astoncarteraccommodation@astoncarter.com) for other accommodation options.
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