Summary:

Compiles and reviews accounts payable documents and prepares document batches for processing; reviews completed accounts payable runs; prepares special manual checks; responds to employee and vendor inquiries; and prepares and maintains accounts payable records and reports. Assists the Accounting Manager on journal entries, balance sheet reconciliations, and other accounting tasks as assigned.

Qualifications:

Education:Accounts payable experience or bookkeeping degree preferred. Equivalent combination of education, training, and experience may substitute for work experience requirements.

Licenses/Certification:None.

Experience:Experience in transportation/logistics setting preferred.

Essential Functions:

A: Leadership

• Participates in departmental performance improvement activities to measure and assess the quality of services provided.

B: Job Specific

• Adheres to all financial policies and procedures as established by the Corporation through its Executive Management.
• Compiles and reviews accounts payable documents according to established procedures. Matches receiving reports, purchase orders and invoices, and compares price and quantity information. Identifies any discrepancies and takes appropriate corrective action.
• Records appropriate vendor and expense account numbers on invoices, and prepares accounts payable document batches for data processing.
• Reviews completed accounts payable check runs and ensures their accuracy.
• Matches suppliers credit memos with debit memos. Investigates and resolves any identified discrepancies.
• Prepares special manual checks as directed, according to established procedures.
• Receives and answers inquiries from employees and vendors regarding purchase orders, invoice data, accounts payable checks and related matters.
• Prepares accounts payable reports, maintains accounts payable records, and performs special projects related to accounts payable as assigned.
• Prepares monthly expense accrual journal entries with all necessary backup.
• Prepares other journal entries as directed by the Accounting Manager.
• Assists on other close and accounting tasks, as required.
• Prepares daily statistical and cash reports.

C: Company Specific

• Adheres to dress code, appearance is neat and clean and wears appropriate identification while on duty.
• Completes annual health, safety, and education requirements. Maintains professional growth and development.
• Maintains confidentiality of all employee information to assure employee rights are protected.
• Demonstrates knowledge of the principles of growth and development over the life span.
• Reports to work on time as scheduled; adheres to policies regarding notification of absence.
• Attends all mandatory in-services and staff meetings.
• Represents the organization in a positive and professional manner.
• Complies with all organizational policies regarding ethical business practices.
• Communicates the mission, ethics, and goals of the corporation, as well as the focus statement of the department.
• Maintains current licensure/certification for position, if applicable
• Consistently demonstrates customer service skills to visitors, employees, and any other individuals with whom they may come in contact.
• Consistently follows departmental and company Health, Safety, Security, Hazardous Materials policies and procedures.

Knowledge/Skills/Abilities:

• Good oral and written communication and interpersonal skills.
• Basic computer skills with working knowledge of Microsoft Office applications -including Excel spreadsheets, General Ledger systems, and Accounts Payable systems.

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``` - Thorough knowledge of accounts payable.

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``` - Good knowledge of basic accounting functions - journal entries and account reconci iations.