Utah Transit Authority

Are you an organized, detail-oriented professional with a passion for keeping operations running smoothly? Utah Transit Authority (UTA) is looking for a Senior Office Specialist to support our Salt Lake Bus Operations team! This position will aid with payroll while supporting 150+ hourly employees. Experience with unions is not required but preferred.

JOB SUMMARY

As theSenior Office Specialist for Salt Lake Bus Operations, you will:

• Assist the Manager of Service Delivery, Operations Supervisors in developing and implementing performance programs, projects, and systems related to service unit operations.
• Organize and document departmental procedures; prepare statistical reports and surveys; compose correspondence, agenda, minutes, etc.
• Assist management with day to day departmental, interdepartmental, and external communications.
• Appropriately handle highly sensitive and confidential information including research.
• Act as contact for Service unit policy, procedures, changes, and updates.
• Prepare and submit payroll for operators and administrative employees in Operations and Maintenance.

MINIMUM QUALIFICATIONS

EDUCATION/TRAINING/EXPERIENCE

• Four years of experience in an office setting with demonstrated competency in:
  • Developing and implementing performance programs, projects, etc.
  • Organizing departmental procedures
  • Preparing statistical reports and surveys
  • Handling highly sensitive and confidential information
  • Acting as a point of contact for policies, SOPs, and updates.
  • Preparing and submitting payroll
• Associate's Degree required. Coursework in office management, business administration, and clerical support is preferred.

KNOWLEDGE/SKILLS/ABILITIES

• Proficient in MS Word, Excel, Windows, and Outlook at the Intermediate level, preferred
• Pass typing test at a minimum typing speed of 45 words per minute net, preferred

This job requires regular and predictable attendance.

• OR -

An equivalent combination of relevant education and experience.

[UTA reserves the right to determine the equivalencies of education and experience.]

UTAs benefits package for full-time administrative employees includes:

• Health, dental, vision, life/AD&D, short-term and long-term disability insurance (eligible after 30 days of employment), with Flexible Spending and Dependent Care accounts.
• Onsite Health and Wellness Clinics for medical care at no cost to employees, spouses, and dependent
• 22 days of accrued paid time off (13 vacation days and 9 sick days), which increases with tenure at
• 10 paid holidays and two paid (2) floating holidays per
• Retirement options - Pension Plan with 5-year vesting schedule and 457 Contribution Plan, available for immediate contributions and company
• Generous tuition reimbursement for higher education, available for any higher education degree (bachelor, master, or PHD). Course of study must be approved prior to enrollment.
• Training, development, and career advancement
• Paid parental leave for birth, adoption, and child placement (after 12 months of employment).
• Free transit passes for employe e, spouse, and dependent
• Employee assistance program includes counseling, legal services, financial planning,
• UTA Well a comprehensive wellness program designed to support employees and dependents in their health and wellness

• Free on-site fitness facilities and discounted membership to VASA

   

For more information on UTAs Total Rewards benefits package, please visit: https://jobs.jobvite.com/rideuta/#benefits

Pay Rate: $24.76 per hour

This Position is OPEN TILL FILLED

* UTA promotes equal employment opportunities through its employment practices to current employees as well as internal and external applicants without regard to race, color, r ligion, national origin, disability, age, pregnancy, sex, sexual orientation, gender identity, veteran status, status as a parent, or genetic information. Applicants needing an accommodation under the Americans with Disabilities Act for any part of the application process should contact UTA Human Resources at 801-287-2324. A minimum of two workdays notice prior to the need for the accommodation is required.

Utah Transit Authority is a drug-free workplace, subject to federal drug and alcohol testing regulations under 49 CFR Part40*,655, and219*. All offers for employment are contingent upon a successful pre-employment drug test. If a pre-employment test returns a non-negative result, an application for employment may be rejected. All employees are subject to reasonable suspicion and post-accident testing for drug and alcohol use. All safety sensitive employees are subject to random testing for drug and alcohol use.*

PM21

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