Details

Open Date 12/06/2024

Requisition Number PRN40544B

Job Title Budget/Planning Analyst

Working Title Budget Analyst

Job Grade E

FLSA Code Administrative

Patient Sensitive Job Code? No

Standard Hours per Week 40

Full Time or Part Time? Full Time

Shift Day

Work Schedule Summary

Monday through Friday from 9am-5:30pm.

VP Area U of U Health - Academics

Department 00848 - Pediatric Administration

Location Campus

City Salt Lake City, UT

Type of Recruitment External Posting

Pay Rate Range $39,300 to $68,349

Close Date 03/06/2025

Priority Review Date

Job Summary

Job Summary

Responsible for clinical trial budget preparation, negotiation, monitoring and reconciliation. Budget Analysts aide in providing an institutional safeguard to ensure clinical research study budgets comply with applicable federal, state, and local laws, national guidance, and regulations related to clinical research budgeting and billing while streamlining the clinical research study activation timeline. The Budget Analyst will be responsible for performing a comprehensive Centers for Medicare & Medicaid Services ( CMS ) Coverage Analysis in accordance with Medicare’s Clinical Trial Policy ( NCD 310.1) on clinical research protocols with billable services. The Budget Analyst will ensure accurate determinations of research patient billing compliance to mitigate institutional risk. The incumbent will maintain comprehensive documentation of all CMS Coverage Analysis grids and systems for tracking in the institutional Clinical Trials Management System ( CTMS ).

Maintains, utilizes, and updates data collection in CTMS for use in gathering and compiling information, preparing reports and analyses, as required for financial management of clinical trials. The individual serves as a technical expert and ensures coverage analyses are compliant with all relevant regulations and serves as the internal first-line contact for compliance issues.

The University of Utah offers a comprehensive benefits package including:

• Excellenthealth care coverageat affordable rates

• 14.2% retirement contributionsthat vest immediately

• Generouspaid leave time

• 11 paid Holidaysper year

• 50% tuition reductionfor employee, spouse, and dependent children

• Flex spending accounts

• Free transiton most UTA services

• Employee discounts on a variety of products and services including cell phones & plans, entertainment, health and fitness, restaurants, retail, and travel

• Professional development opportunities

Additional benefits information is available athttps://benefits.utah.edu/

Responsibilities

Essential Functions

• Perform comprehensive and independent review of all documents related to clinical trial research study funding, including the research study budget, protocol, contract, informed consent, and other supporting core documents.

• Identify clinical trial research budgetary components.

• Complete coverage analysis to determine if clinical trial is a qualifying clinical trial according to CMS guidelines

• Finalize clinical trial research study budgets and prepare for negotiation process.

• Analyze clinical research study budgets; reconcile monthly against actual principal investigator and coordinator effort and other expenses; and report reconciliation results.

• Review the budget section in clinical trial agreements and provide mentorship to junior staff to set up sponsor invoicing schedule to request reimbursement from sponsors and participant visit schedule to reconcile against capitated payments.

• Review billing processes and analyze billing error trends, report on findings, and issue recommendations for improvement.

• Other duties as assigned.

Disclaimer

This job description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities and qualifications required of employees assigned to the job.

Comments

Work Environment and Level of Frequency typically required

Nearly Continuously: Office environment.

Physical Requirements and Level of Frequency that may be required

Nearly Continuously: Sitting, hearing, listening, talking.

Often: Repetitive hand motion (such as typing), walking.

Seldom: Bending, reaching overhead.

Minimum Qualifications

Bachelor’s degree in finance, accounting, economics, or a related field, or equivalency (2 years related work experience may be substituted for 1 year of education); two years of related experience; basic understanding of accounting principles, analytical techniques, and statistical methods; working knowledge of spreadsheet applications; and demonstrated human relations and effective communication skills required. A familiarity with maintaining and updating computerized databases and experience in higher education financial areas is preferred.

Preferences

Preferences

• Master’s degree in finance or business administration

• Working knowledge of MS Excel and MS Access

• Billing or budgeting database user experience

• Collaborative and customer service oriented

• Ability to digest, interpret and share complex information in digestible ways

• Ability to complete checklists and follow job aids consistently

• Strong problem-solving skills

• Adjusts quickly to new information, processes, and shifts in assignments and priorities

• Ability to translate protocols into budgets and billing plans

• Self-motivated and takes appropriate initiative to research and investigate issues

• Ability to accept guidance and receptive to feedback

• Effective communication skills, both oral and written

Type Benefited Staff

Special Instructions Summary

Additional Information

The University is a participating employer with Utah Retirement Systems (“URS”). Eligible new hires with prior URS service, may elect to enroll in URS if they make the election before they become eligible for retirement (usually the first day of work). Contact Human Resources at (801) 581-7447 for information. Individuals who previously retired and are receiving monthly retirement benefits from URS are subject to URS’ post-retirement rules and restrictions. Please contact Utah Retirement Systems at (801) 366-7770 or (800) 695-4877 or University Human Resource Management at (801) 581-7447 if you have questions regarding the post-retirement rules.

This position may require the successful completion of a criminal background check and/or drug screen.

The University of Utah values candidates who have experience working in settings with students and patients from all backgrounds and possess a strong commitment to improving access to higher education and quality healthcare for historically underrepresented students and patients.

All qualified individuals are strongly encouraged to apply. Veterans’ preference is extended to qualified applicants, upon request and consistent with University policy and Utah state law. Upon request, reasonable accommodations in the application process will be provided to individuals with disabilities.

The University of Utah is an Affirmative Action/Equal Opportunity employer and does not discriminate based upon race, ethnicity, color, religion, national origin, age, disability, sex, sexual orientation, gender, gender identity, gender expression, pregnancy, pregnancy-related conditions, genetic information, or protected veteran’s status. The University does not discriminate on the basis of sex in the education program or activity that it operates, as required by Title IX and 34 CFR part 106. The requirement not to discriminate in education programs or activities extends to admission and employment. Inquiries about the application of Title IX and its regulations may be referred to the Title IX Coordinator, to the Department of Education, Office for Civil Rights, or both.

To request a reasonable accommodation for a disability or if you or someone you know has experienced discrimination or sexual misconduct including sexual harassment, you may contact the Director/Title IX Coordinator in the Office of Equal Opportunity and Affirmative Action ( OEO /AA). More information, including the Director/Title IX Coordinator’s office address, electronic mail address, and telephone number can be located at: https://www.utah.edu/nondiscrimination/

Online reports may be submitted at oeo.utah.edu

https://safety.utah.edu/safetyreport This report includes statistics about criminal offenses, hate crimes, arrests and referrals for disciplinary action, and Violence Against Women Act offenses. They also provide information about safety and security-related services offered by the University of Utah. A paper copy can be obtained by request at the Department of Public Safety located at 1658 East 500 South.