Overview

Kimley-Horn, one of Fortune Magazine’s “100 Best Companies to Work For,” has an exciting opportunity for an Administrative Assistant to join our team in Salt Lake City! We are seeking a proactive self-starter to provide administrative support to our growing office.

This is an in-office role at 111 East Broadway, Suite 600, Salt Lake City.

Someone in this role enjoys organization, loves interacting with people, and remains flexible when plans change. Your strengths include keeping things in order, proof reading, and completing tasks efficiently. You are resourceful, can juggle multiple roles, and generate positive energy. You excel in uncertainty and enjoy creating innovative solutions. This role involves a mix of administrative duties and project support.

Responsibilities

• Manage and submit all expense reports for senior/project managers (10+)

• Support staff in assigned project-specific based work

• Create and modify documents using Microsoft Office365, Bluebeam, and Adobe Professional

• Support Accounting with filing/coding of vendor and sub-consultant invoices

• Perform general clerical duties to include but not limited to creating deliverables, photocopying, report binding, mailing, FedEx shipping, and filing

• Answer telephones and transfer to appropriate staff members

• Set up and coordinate meetings and calendars (Teams system)

• Efficiently work with internal and external clients to meet all needs

• Meet and greet clients and visitors; host/cater internal and external meetings

• Maintain professional presentation and cleanliness of common spaces

• Support management with new hires: assemble offer books, provide office supplies/materials, set up workspace

• Drive to complete various errands (i.e. submittals to city officials, deliver checks, purchase supplies, etc.)

• Set up accommodations and travel arrangements for staff members and company visitors; fulfill conference and event registrations

• Keep office and kitchen stocked for employees by tracking inventory and ordering office/kitchen supplies as needed

• Maintenance/upkeep of production and supply rooms which includes a variety of printers

• Research, price, and purchase office supplies through corporate systems; support with inventory organization

• Proactively develop and improve processes

• Other duties as assigned

Qualifications

• High School Diploma; Associates Degree preferred

• Minimum of 3 years of relevant experience, preferably in a large office setting

• Able to work independently with minimal supervision; must be resourceful and proactive

• Excellent customer service skills with a "can do" attitude

• Able to balance and manage multiple tasks and priorities in a fast-paced environment

• Strong verbal and written communication skills, keen attention to detail and a professional presence

• Ability to have a flexible schedule and willingness to adjust hours to meet client and business needs

• Proficiency in Microsoft Office product suite including Word, Excel, PowerPoint and Outlook, and Adobe PDF (AutoCAD is a plus)

• Able to stand for extended periods, bend/stoop easily, and lift or maneuver boxes and office supplies of 25 lbs.

• Valid driver's license

• Utah Notary - or ability to obtain

• Local candidates only; No relocation assistance will be provided

Why Kimley-Horn?

At Kimley-Horn, we do things differently. People, clients, and employees are at the forefront of who we are. Clients know we prioritize achieving their goals and growing their success. Employees know our culture and approach to business are built on a desire to provide an environment for everyone to flourish. Our commitment to quality is only as good as the people behind it— that’s why we welcome and develop passionate, hardworking, and proactive employees. We take pride in how our employee retention, robust benefits package, and company values have led to Kimley-Horn’s placement on the Fortune “100 Best Companies to Work” list for 17 years!

Key Benefits at Kimley-Horn

• Exceptional Retirement Plan: 2-to1- company match on up to 4% of eligible compensation (salary + bonus) and additional profit-sharing contribution.

• Comprehensive Health Coverage: Low-cost medical, dental, and vision insurance options.

• Time Off: Personal leave, flexible scheduling, floating holidays, and half-day Fridays.

• Financial Wellness: Student loan matching in our 401(k), and performance-based bonuses.

• Professional Development: Tuition reimbursement and extensive internal training programs.

• Family-Friendly Benefits: New Parent Leave, family building benefits, and childcare resources.

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Applications are being accepted on an ongoing basis; however, this job posting may close at any time after a minimum of 3 days of being posted.

PleaseCLICK HERE (https://www.kimley-horn.com/careers/benefits/at-a-glance/) to learn more about the potential Benefits you may be eligible to receive with this role.

If you require an accommodation, pleaseCLICK HERE. (https://www.kimley-horn.com/careers/ada-accommodation-request/)

Applicants must be legally authorized to work for Kimley-Horn in the U.S. without employer sponsorship. We do not typically sponsor H1-B or any other work visa petitions.

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities

Posted Date 3 days ago (3/20/2025 1:30 PM)

ID 2025-17573

Education High School Diploma/GED

Discipline/Focus Admin Support Production