9154BR

Position Title:

Accounts Payable Specialist I

Organization:

Accounts Payable

Job Responsibilities:

• Coordinate and prioritize the flow of accounts payable invoices on a daily basis, including sorting incoming mail, reviewing status of transactions be vetted and communicating with co-workers and supervisor regarding high priority items. Process incoming mail including date stamping, verifying that approver’s signature is authorized, and sorting for processing according to supplier assignments.

• Scan and index invoices to OnBase. Prepare an invoice loader using EIS reporting functionality for ADI upload to Oracle AP. Identify and resolve invalid account numbers and/or description entered. Communicate with departments regarding the use of proper general ledger accounts including the correct object code, as needed.

• Prepare supplier checks for mailing including backup and pulling checks for pickup. Prepare courier list for review.

• Research and respond to telephone, mail and e-mail inquiries from university departments, employees and vendors regarding status of payments, in a timely, courteous manner. Monitor and take timely action to respond to inquiries received via the central AP email account.

• Review and research outstanding items on supplier statements. Work with appropriate AP staff to resolve outstanding payments and request payment for credits. Maintain documentation of all supplier communication to ensure resolution of open items.

• Review aged credit memo report and take appropriate action including contacting supplier to request refund check or work with Procurement Services’ commodity specialists to determine if there are open POs to which the credit should be applied.

• Verify that documentation for Independent Contractor payment is scanned, saved and complete. Scan other department documentation as needed.

• Participate in annual Management Self-Assessment (MSA) and other projects as assigned by management.

• Participate in a minimum of 30 hours of training/professional development annually (or a pro rata amount based on standard working hours). Training must be applicable to the employee’s role current within the Controller’s Division with the intent of enhancing overall knowledge as well as the specific skills, whether functional or technical, required to perform successfully in the position. Annual payment security training required.

FLSA Category:

Non-exempt

Requisition Number:

9154BR

College/Division:

Finance & Administration

Required Application Documents:

Curriculum Vitae or Resume, List of References

Employment Category:

Fulltime

Additional Details:

In compliance with NYS's Pay Transparency Act, the salary range for this position is listed above. Rochester Institute of Technology considers factors such as (but not limited to) scope and responsibilities of the position, candidate's work experience, education/training, key skills, internal peer equity, as well as, market and organizational considerations when extending an offer. The hiring process for this position may require a criminal background check and/or motor vehicle records check. Any verbal or written offer made is contingent on satisfactory results, as determined by Human Resources. RIT does not discriminate. RIT promotes and values diversity, pluralism and inclusion in the work place. RIT provides equal opportunity to all qualified individuals and does not discriminate on the basis of race, color, creed, age, marital status, sex, gender, religion, sexual orientation, gender identity, gender expression, national origin, veteran status or disability in its hiring, admissions, educational programs and activities. RIT provides reasonable accommodations to applicants with disabilities under the Rehabilitation Act, the Americans with Disabilities Act, the New York Human Rights Law, or similar applicable law. If you need reasonable accommodation for any part of the application and hiring process, please contact the Human Resources office at 585-475-2424 or email your request to hr@rit.edu. Determinations on requests for reasonable accommodation will be made on a case-by-case basis.

How To Apply:

In order to be considered for this position, you must apply for it at: http://careers.rit.edu/staff . Click the link for search openings and in the keyword search field, enter the title of the position or the BR number.

Wage Band (https://www.rit.edu/fa/humanresources/content/staff-wage-grade-bands) :

115H

Required Qualifications:

Associate’s degree in Accounting, Business Administration OR related discipline with one to three years related accounts payable experience or an equivalent combination of education and experience,

Skills:

• Must be proficient in Excel and Word, have familiarity with enterprise-wide accounting systems and standard accounts payable processes/procedures in a high-volume, team-based work environment.

• Must be organized, work efficiently and have a strong customer service orientation as well as excellent verbal and written communication skills.

• Must pay close attention to detail resulting in a highly accurate work product. Must exercise professional judgement in the execution of all responsibilities.

• While the AP Specialist I is expected to work independently in the execution of his/her responsibilities, the individual must also function competently as a part of the Accounts Payable team.

What do we believe at RIT?:

Rochester Institute of Technology is a diverse and collaborative community of engaged, socially conscious, and intellectually curious minds. Through creativity and innovation, and an intentional blending of technology, the arts and design, we provide exceptional individuals with a wide range of academic opportunities, including a leading research program and an internationally recognized education for deaf and hard-of-hearing students. We are dedicated to building a diverse community, one where employees feel a sense of belonging, and are valued for their contributions and the perspectives they bring.

As a member of the RIT community, you'll receive a comprehensive employee benefits package (https://www.rit.edu/humanresources/benefits) that offers multiple options and access to additional employment advantages. You can tailor your benefit elections to meet your needs (affordable medical/dental/vision benefits; paid vacation/sick time/retirement saving plan with exceptional employer match; and tuition assistance for you and your family, to name a few).

Work Location:

Henrietta Campus — 100%

Job Summary:

Prepare a variety of payment requests including invoice loaders, purchase order invoices, invoice payment forms, non-employee travel expense reports and wire payments for processing. Regularly interact with suppliers and university departments and deliver exceptional customer service in a professional and courteous manner to faculty, staff, students and external customers.

This is a temporary position with an expected end date of 06/30/2026.

Hourly/Salary Minimum:

16

Hourly/Salary Maximum:

27