Pooling: Assistant Facilities Manager

Job ID

99835

Posted

23-Dec-2022

Role type

Full-time

Areas of Interest

Facilities Management

Location(s)

Quezon City - National Capital Region - Philippines, Taguig - National Capital Region - Philippines

Job Summary

The purpose of this position is to provides assistance to Facility Management team in completion of multiple functions of building operations and maintenance for a facility, campus or portfolio of buildings.

Essential Duties and Responsibilities

• Oversees and/or coordinates maintenance/repair work assignments performed by technicians, vendors and contractors performing building maintenance, landscaping, and janitorial work.

• Responds to client inquires and complaints. Ensures timely and quality service delivery to clients. Follows up with clients to ensure customer satisfaction.

• Performs facilities inspections and prepares reports.

• May coordinate and manage move, add and change activities.

• Assists in the preparation of operating and capital budgets.

• Manages vendor relationships and trains vendors on work order and billing procedures. Processes invoices and ensures proper cost center coding.

• Reviews periodic reports including financials, and explains variances. Works with finance team to correct errors.

• Uses pc and/or PDA for work order system, email, ESS, process and procedure training.

• May coordinate and manage move, add and change activities.

• Other duties may be assigned.

SUPERVISORY RESPONSIBILITIES

Provides formal supervision to individual employees within single functional or operational area. Recommends staff recruitment, selection, promotion, advancement, corrective action and termination. Plans and monitors appropriate staffing levels and utilization of labor, including overtime. Prepares and delivers performance appraisal for staff. Mentors and coaches team members to further develop competencies. Leads by example and models behaviors that are consistent with the company's values.

EDUCATION and EXPERIENCE

Graduate of an Engineering course. Minimum of five years of related progressive experience and/or training.

CERTIFICATES and/or LICENSES

Facility Management certification is desired. PRC Engineering Licensed. Driver's license may be required.

COMMUNICATION SKILLS

Ability to comprehend and interpret instructions, short correspondence, and memos and ask clarifying questions to ensure understanding. Ability to write routine reports and correspondence. Ability to respond to common inquiries or complaints from clients, co-workers, and/or supervisor. Ability to effectively present information to an internal department and/or large groups of employees.

FINANCIAL KNOWLEDGE

Requires basic knowledge of financial terms and principles. Ability to calculate simple figures such as percentages.

REASONING ABILITY

Ability to understand and carry out general instructions in standard situations. Ability to solve problems in standard situations. Requires basic analytical skills.

OTHER SKILLS and ABILITIES

Intermediate skills with Microsoft Office Suite, Outlook, and intranet/internet. Ability to use work order system.

SCOPE OF RESPONSIBILITY

Decisions made with general understanding of procedures and company policies to achieve set results and deadlines. Errors in judgment may cause short-term impact to co-workers and supervisor.

CBRE, Inc. is an Equal Opportunity and Affirmative Action Employer (Women/Minorities/Persons with Disabilities/US Veterans)