Immediate Hire Top-Secret Security Clearance Required

Job Role: Executive Administrative Specialist – Senior (Office of the Director)

City/State/Region: Quantico, VA and Northern Virginia area.

Location: Onsite (DCSA Headquarters in Quantico, VA)

Job Type: Full-Time / Exempt

Job Type: Must possess a Top-Secret security clearance or higher to be considered.

Salary Range: $65k – $85k

Job Posting Close Date: 3/17/2025

Overview:

INTECON, LLC is seeking a highly skilled Senior Administrative Specialist to provide executive-level support to the Defense Counterintelligence and Security Agency (DCSA) Office of the Director. This role is critical in ensuring the seamless operation of the Director's Office, which includes the DCSA Director, Deputy Director, Chief of Staff, Executive Staff, and the Executive Secretariat.

The ideal candidate is a seasoned administrative professional with a strong background in office administration, project coordination, and executive support. This role requires exceptional organizational skills, a proactive mindset, and the ability to manage high-priority workflows in a dynamic government environment. If you are a proactive, detail-oriented administrative professional with experience managing complex task systems, coordinating workflows, handling high-level correspondence, and overseeing executive scheduling, we encourage you to apply.

Key Responsibilities:

• Executive Administrative Support:

• Provide high-level administrative and operational support to the Office of the Director, ensuring seamless day-to-day functions.

• Manage executive schedules, prioritize appointments, and coordinate high-priority meetings.

• Serve as the primary liaison between executive leadership and internal/external stakeholders, ensuring timely communication and follow-ups.

• Project & Task Management:

• Oversee tasking and workflow processes within the Correspondence and Task Management System (CATMS) or successor systems.

• Assign, track, and monitor critical task deadlines, ensuring compliance with agency priorities and timelines.

• Conduct thorough quality control and compliance reviews of all staff correspondence before submission for senior leadership approval.

• Provide technical support and training to DCSA personnel on best practices for task management systems.

• Correspondence & Document Control:

• Review, edit, and format official correspondence, ensuring alignment with DoD and DCSA standards.

• Prepare executive summaries and structured document portfolios for leadership review.

• Maintain document version control, track multi-stage approvals, and coordinate across multiple stakeholders.

• Ensure task responses are accurate, complete, and aligned with executive priorities before submission.

• Strategic Office Operations & Coordination:

• Maintain situational awareness of key agency initiatives, proactively identifying areas that require executive coordination or intervention.

• Assist in executing strategic initiatives, ensuring that executive directives are effectively communicated and implemented.

• Provide guidance on workflow improvements, process optimization, and compliance standards.

• Support event coordination, executive travel logistics, and VIP engagements as needed.

  Clearance Requirements:

• Active Top Secret (TS) clearance is required; TS/SCI clearance is preferred.

  Qualifications:

• Bachelor's degree in Business Administration, Management, Communications, or a related field is required; relevant experience or certifications may substitute for a degree.

• 10+ years of high-level administrative experience supporting senior executives in government, military, or large-scale corporate environments.

• 6+ years of experience in calendar management, scheduling, and prioritization of executive-level tasks.

• 5+ years of experience managing workflows in task management systems such as CATMS, SharePoint, or equivalent platforms.

• 3+ years of direct executive support experience in a high-visibility, mission-critical environment.

• Strong expertise in task tracking, correspondence management, and executive scheduling.

• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and PDF portfolio management.

• Advanced writing, editing, and analytical skills with keen attention to detail.

• Ability to manage multiple priorities under tight deadlines in a fast-paced, high-pressure setting.

• Strong knowledge of DoD correspondence standards, security policies, and government workflows.

• Certified Administrative Professional (CAP) or Project Management Certification (PMP, CAPM) is highly desirable.

  Why Join INTECON?

At INTECON, we are at the forefront of defense, security, and technology, driving innovation, collaboration, and strategic excellence. Our employees are the foundation of our success, and we are committed to empowering them with the resources, opportunities, and support they need to thrive. As part of our team, you will play a critical role in supporting high-level defense leadership and national security operations, making a tangible impact in a fast-paced, mission-driven environment.

Join us in shaping the future of defense and security. If you are a proactive, detail-oriented administrative professional with experience managing complex task systems, coordinating workflows, handling high-level correspondence, and overseeing executive scheduling, we encourage you to apply.

Benefits:

• Comprehensive Group Health Plans (Medical, Dental, and Vision) coverage.

• Company-paid Short-Term and Long-Term Disability, Life, and AD&D Insurance.

• Flexible Spending Accounts and Supplemental Plans Available.

• Company-paid Training and Development Programs.

• Educational Assistance Program.

• Generous Paid Time Off, Holiday Pay, and Sick Leave.

• 401k Retirement Plan with Company Match.

• Critical Illness and Accident Insurance.

• Employee Assistance Program.

• Health Advocacy Program.

• Financial Wellbeing Programs.

• MarketPlace Perks.

  About INTECON:

Founded in 1999, INTECON has been a trusted leader in delivering cutting-edge technology and strategic solutions for defense, security, and mission-critical operations for over two decades. As an integral part of Aspetto, we go beyond conventional government contracting – driving innovation, anticipating challenges, and developing forward-thinking solutions that enhance operational effectiveness and national security.

Leveraging Aspetto's deep expertise in acquisition, design, deployment, and sustainment, INTECON ensures strategic superiority and mission success for our clients. Our ISO 9001:2015 certification reflects our unwavering commitment to quality, precision, and operational excellence. With a robust suite of capabilities including Enterprise IT & Cloud-Based Technologies, Software Development & Cybersecurity, Data & Analytics, Intelligence & Professional Services, Logistics, and Tactical Equipment. We empower organizations with agile, scalable, and mission-driven solutions.

At INTECON, our dedication to integrity, ingenuity, and client-focused execution positions us as a premier partner in defense and technology. Together with Aspetto, we continue to set new standards of excellence, ensuring the security, resilience, and success of those we serve.

INTECON is proud to be an Equal Opportunity Employer committed to fostering diversity and inclusivity. We firmly uphold the principle of Equal Pay for Equal Work, without regard to race, color, creed, religion, national origin, sex, sexual orientation, gender identity and expression, age, disability, eligible veteran status, or any other protected characteristic. We welcome qualified applicants from all backgrounds and strive to create a workplace where everyone feels valued and respected.