Job Information
GE Vernova Commercial Assistant in Portsmouth, United Kingdom
Job Description Summary
GE’s Power Conversion business, part of GE Vernova, provides electrification systems that are critical to customers’ power and energy needs for their high-performance applications. We work with some of the world’s major energy, maritime and industrial organizations, helping to enable a transition to energy efficiency and decarbonization, including through our specialist motors, drives and control technologies.
Job Description
Role summary
As a key member of the UK Marine Defence Service Team reporting to the Head of the department, you will be responsible for delivering Commercial Support to the Marine Defence Service Project Manager and Service Account Manager community in our local office located in Portsmouth. The Commercial Assistant will be involved in project and service delivery activities to ensure smooth operations through efficient administrative, financial, and logistical assistance. This includes raising purchase requisitions, managing billing processes, supporting local office site management, and other general administrative duties as required.
Key responsibilities and tasks
Managing and coordinating customer and supplier interfaces on behalf of the Project Manager (PM) and Service Account Manager (SAM)
Supporting the PM and SAM with compiling contract variations for material cost, time extensions, etc.
Raising invoices and good receipting of fulfilled orders
Document control
Preparation of purchase requisitions in accordance with the company policies
Transmittals for key documents
Document and data storage administration
Filing contractual documents
Maintaining material commitment records to manage project purchases
Preparing cost summaries for time and material (T&M) services
Creating and managing customer financial file (including PO and Invoice registers)
Assisting with equipment shipping requirements
Supporting preparation of project documentation and reports
Local Office Site Management Support
Office maintenance and facility management tasks
Monitoring and replenishing office supplies and site consumables as needed
Arranging meetings, events, and other office functions
Liaison with other departments to:
Update schedules and material delivery forecasts
Progress project documents and drawings
Resolve billing discrepancies
Essential requirements
Proficient in the use of Microsoft Office software
Excellent communication skills
The ability to interface with people at all levels both with customers organisations and internally
Proactive nature with the ability to deliver and multitask
Committed to taking ownership for designated tasks
Strong organisational skills with impeccable attention to detail
Experience with ERP systems
Ability to obtain SC
Desired characteristics
Educated to A level or equivalent
Experience of SAP
Experience of working in a busy office environment
Understanding of basic contractual terms and conditions
Experience of working in Defence or Marine Industry
Experience of administrative or commercial support experience, preferably in a project or service-oriented environment
Additional Information
Relocation Assistance Provided: No
GE Vernova
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