Job Information
University of Pittsburgh Administrative Assistant in Pittsburgh, Pennsylvania
Administrative Assistant
Administrative Assistant (Hybrid), School of Health and Rehabilitation Science, Office of the Dean. The University of Pittsburgh School of Health and Rehabilitation Sciences (SHRS) is a nationally renowned leader in the field of health care education, research, and clinical practice preparation. With 13 different disciplines related to health and rehabilitative care, SHRS shapes future generations of health care professionals---therapists, counselors, advocates, scientists, providers, and practitioners---trained to serve the needs of all people regardless of background, levels of health, or mobility. We are built on a legacy of academic excellence and innovation and fueled by passionate educators and researchers, allowing us to meet the health care and rehabilitation needs of today and drive meaningful change in the future. Learn how bold moves SHRS.https://www.shrs.pitt.edu/about/how-bold-moves-shrs
The incumbent must have the ability to plan, organize, coordinate various details associated with the position. Incumbent should function autonomously in managing administrative responsibilities with minimal supervision and must be able to take direction, prioritize and coordinate several activities and/or projects at any given time. Additional duties as needed by the SHRS Office of the Dean. The incumbent must have proficiency in Microsoft Office programs.
A hybrid, flexible work arrangement may be available in consultation with supervisor.
Job Summary
Supports senior level roles in a wide variety of complex administrative and office functions as well as specialized technical support for academic or administrative departments.
Essential Functions
The School of Health and Rehabilitation Sciences Office of the Dean is seeking an experienced professional for the role of Administrative Assistant.
Responsibilities include:
Provide operations and administrative support to SHRS Office of Dean.
Facilities administration and planning, which includes oversight and coordination of facilities and space projects, parking, security.
Collaboratively support associate and assistant deans and members of the office of the dean in their respective disciplines.
Assist withscheduling, logistical support, and event management development/support including room reservations.
Check postal mail, download documents from various portals, scan, and mail documents.
Answer telephones and transfer calls, emails, provide general information and appropriately answer inquiries; manage and direct drop-in visits.
Must be organized with strong attention to detail, have stronginterpersonal communication skills,ability to balance multiple projects, and the capacity to react to changing priorities in a fast-paced environment.
Relevant administrative work experience and/or customer service are sought for this position.
Physical Effort
Sedentary position; must be able to lift or carry 25 pounds or less.
The University of Pittsburgh is committed to championing all aspects of diversity, equity, inclusion, and accessibility within our community. This commitment is a fundamental value of the University and is crucial in helping us advance our mission, which includes attracting and retaining diverse workforces. We will continue to create and maintain an environment that allows individuals to discover, belong, contribute, and grow, while honoring the experiences, perspectives, and unique identities of all.
The University of Pittsburgh is an Affirmative Action/Equal Opportunity Employer and values equality of opportunity, human dignity and diversity. EOE, including disability/vets.
Assignment Category: Full-time regular Job Classification: Staff.Administrative Assistant III Job Family: Administrative Support Job Sub Family: Clerical Campus: Pittsburgh Minimum Education Level Required: Associate's Degree Minimum Years of Experi nce Required: 5 Will this position accept substitution in lieu of education or experience: Combination of education and relevant experience will be considered in lieu of education and/ or experience requirement. Work Schedule: Monday - Friday, 8:30 a.m. - 5:00 p.m Work Arrangement: Monday - Friday, 8:30 a.m. - 5:00 p.m Hiring Range: To be determined based on qualifications Relocation_Offered: No Visa Sponsorship Provided: No Background Check: For position finalists, employment with the University will require successful completion of a background check Child Protection Clearances: Not Applicable Required Documents: Resume, Cover Letter Optional Documents: Not Applicable PI244499670