Assistant Facilities Manager - onsite

Job ID

192999

Posted

20-Nov-2024

Service line

GWS Segment

Role type

Full-time

Areas of Interest

Facilities Management

Location(s)

Phoenix - Arizona - United States of America, Scottsdale - Arizona - United States of America

About The Role

The purpose of the CBRE Assistant Facilities Manager position is to partner with the Facilities Management team in coordinating the completion of multiple functions related to building operations and maintenance for a commercial facility, campus, or a portfolio of buildings.

What You’ll Do

Oversees and coordinates building maintenance/repair, landscaping and janitorial work assignments performed by technicians, vendors and contractors.

Point of contact for all front-line clients on various requests.

Responds to client inquires and concerns. Ensures timely and quality service delivery to clients. Follows-up with clients to ensure customer satisfaction.

Performs facilities inspections and prepares reports.

May coordinate and lead (MAC) move, add, and change activities.

Assists in the preparation of operating and capital budgets.

Develops and maintains vendor relationships and trains vendors on work order and billing procedures. Processes invoices and ensures accurate cost center coding.

Reviews periodic reports including financials and explains variances. Works with finance team to correct errors.

Uses PC and/or PDA for work order systems, email, process and procedure training.

Other duties may be assigned.

No formal supervisory responsibilities in this position. May provide informal assistance such as technical guidance and/or training to coworkers. May coordinate work and assign tasks.

What You’ll Need

High school diploma or general education degree (GED) required. Minimum of four years of related progressive experience and/or training.

Facility Management certification is desired. Driver's license may be required.

Ability to comprehend and interpret instructions, short correspondence, and memos and ask clarifying questions to ensure understanding. Ability to write routine reports and correspondence.

Ability to respond to common inquiries or complaints from clients, co-workers, and/or supervisor. Ability to effectively present information to an internal department and/or large groups of employees.

Requires basic knowledge of financial terms and principles. Ability to calculate simple figures such as percentages.

Ability to understand and carry out general instructions in standard situations. Ability to problem-solve. Requires basic analytical skills.

Intermediate skills with MS Office Excel and Outlook, and intranet/internet.

Ability to use work order system.

Decisions made with general understanding of procedures and company policies to achieve set results and deadlines. Errors in judgment may cause short-term impact to co-workers and supervisor.

Equal Employment Opportunity: CBRE is an equal opportunity employer that values diversity. We have a long-standing commitment to providing equal employment opportunity to all qualified applicants regardless of race, color, religion, national origin, sex, sexual orientation, gender identity, pregnancy, age, citizenship, marital status, disability, veteran status, political belief, or any other basis protected by applicable law.

Candidate Accommodations: CBRE values the differences of all current and prospective employees and recognizes how every employee contributes to our company’s success. CBRE provides reasonable accommodations in job application procedures for individuals with disabilities. If you require assistance due to a disability in the application or recruitment process, please submit a request via email at recruitingaccommodations@cbre.com or via telephone at +1 866 225 3099 (U.S.) and +1 866 388 4346 (Canada).

NOTE: Some, but not all, of our positions may have an additional requirement to comply with COVID-19 health and safety protocols, including COVID-19 vaccination proof and/or rigorous testing. If you have questions about the requirement(s) for this position, please inform your Recruiter.

CBRE GWS

CBRE Global Workplace Solutions (GWS) works with clients to make real estate a meaningful contributor to organizational productivity and performance. Our account management model is at the heart of our client-centric approach to delivering integrated real estate solutions. Each client is entrusted with a dedicated leader and is supported by regional and global resources, leveraging the industry's most robust platform. CBRE GWS delivers consistent, measurably superior outcomes for our clients at every stage of the lifecycle, and across industries and geographies.

Find out more (https://www.cbre.com/real-estate-services/directory/global-workplace-solutions)

CBRE, Inc. is an Equal Opportunity and Affirmative Action Employer (Women/Minorities/Persons with Disabilities/US Veterans)