Supv - CM Electronic Systems & Records

Capital Programs

Job Description:

Move forward with us! At NJ TRANSIT, you'll join us in transforming the third-largest transportation agency in North America. We are committed to delivering safe, reliable service that gets customers to their destinations on time--and we're looking to hire talented folks with a love of learning to make it all possible.

Roles and Responsibilities:

• Manages the day-to-day activities of the Document Control Specialists in the Construction Management (CM) Department (temporary employees, and consultants).

• Serves as a liaison between the CM Department and the CP Electronic Systems & Records Management Department.

• Trains/Instructs NJ TRANSIT CM staff and Document Control Specialists on managing electronic and/or paper-based information systems.

• Interviews and recommends Document Control Specialist candidates for new construction projects.

• Maintains CM Database, Enterprise Content Management System (ECMS) repository, and project logs for assigned construction projects.

• Oversees document retention; implements procedures; assigns/forecasts projects; etc.

• Review performance and productivity reports for all CM document control specialists.

• Assign work/construction projects to Document Control Specialists in a way that optimizes productivity.

• Oversees implementation and administration of electronic records/document management systems and other automation tools for CM.

• Distribute weekly ECMS Reports to CM Document Control Specialists.

• Applies state and federal records retention guidelines to all work.

• Assist Manager with paperwork needed for temporary staffing invoices and other ad-hoc assignments as required.

  This Position Supervises:

• Document Control Specialists in CM

  Education, Experience and Qualifications:

• Bachelor’s degree and five (5) or more years of experience in records, document, and/or drawing management

• Three (3) years of supervisory experience.

• One year of closely related experience can be substituted for each year of education required.

• Experience in developing, documenting, and implementing electronic records/document management systems, and working knowledge of Enterprise Content Management Systems is desired.

• Experience with processing Construction documents, such as but not limited to Request for Information, Application for Payments, and Shop Drawings submissions preferred.

• Excellent oral and written communication skills, strong presentation and training skills required.

• Proficient computer skills in Microsoft Office Applications.

• Detailed, solution-oriented and able to work independently are essential skills.

• Working knowledge of records management and construction management database/software is highly preferred.

  Certificates, Licenses, Registrations:

• Driver’s License

  Working Environment:

• P rimary working location Headquarters, with visits to various temporary field offices/trailers as needed/directed.

  Physical Demands:

• Must be able to lift 25 pounds (Archive Boxes)

  At NJ Transit you will enjoy a competitive salary and excellent benefit package:

• Comprehensive Family Health Insurance – Medical, Prescription, Dental, Vision

• Flexible Spending Account

• Life Insurance

• Paid Leave

• 401(a), 401(b), 401(k) Retirement Plans - up to 9% employer contribution

• Tuition Assistance

• Commuter Benefits

  At NJ TRANSIT we support and depend upon the diversity of our staff. NJ TRANSIT is an Equal Opportunity Employer.