Procurement Assistant

Procurement & Support Services

Job Description:

Move forward with us! At NJ TRANSIT, you'll join us in transforming the third-largest transportation agency in North America. We are committed to delivering safe, reliable service that gets customers to their destinations on time–and we're looking to hire talented folks with a commitment to excellence to make it all possible.

Summary

Provides support and assistance to the leadership team of their assigned section, within the Procurement and Logistics Department.

Reporting Responsibilities

1. Generates weekly, monthly, and quarterly status reports for Senior and Executive management.

   Procurement Responsibilities

2. Creates, maintains, updates, and monitors the Procurement and Contractor Pre-Qualification System.

3. Maintains Davis-Bacon Prevailing Wage Determination files.

4. Assists with the development of bid/proposal documents for printed and web-based electronic bidding processes. Coordinates documents, maintains requisition and contract activity databases, and schedules pre-bid/proposals and site meetings.

5. Assists with the development of solicitation addenda. Issues contracts for execution. Prepares change orders to existing contracts. Follows-up with consultants/contractors to ensure return of executed contracts/change orders. Returns bid security to bidders as necessary. Interfaces with Procurement Intake Unit to coordinate reporting and to facilitate document control. Files and maintains Contracts and other Procurement documents.

6. Assists with the development of Board Item fact sheets and distributes Board items to Contract Specialists for their review and assures accuracy of information.

   Division Administration Responsibilities

7. Schedules, coordinates and arranges for conferences and meetings with in-house and consultant/contractor staffs.

8. Tracks employee time and attendance in System. Coordinates staff schedules to eliminate conflicts.

9. Organizes and maintains the Director’s files and calendar. Assists Director with administrative tasks.

   10.Substitutes for other Procurement Assistants and Procurement Coordinators as needed, and other duties as assigned.

Education Experience and Qualifications

Associates degree or minimum of four (4) years of related experience required.

Knowledge and Skills

Technology

Must be able to work proficiently in the following Systems of Record: ECMS, Microsoft Office Suite (Outlook, Access Databases, Excel Spreadsheets, Word, PowerPoint, Project, Teams), Adobe, Oracle ERP, Kronos, Bid Express, and other systems in use or under development. Systems may change over time.

Communication

Must have excellent written and verbal communication skills required.

Procurement

Must understand the processes for public procurements.

At NJ Transit you will enjoy a competitive salary and excellent benefits package:

• Comprehensive Family Health Insurance – Medical, Prescription, Dental, Vision

• Flexible Spending Account

• Life Insurance

• Paid Leave

• Tuition Assistance

• Pre-Tax Commuter Benefits Plan

• Retirement Plans

• 401(a) - Retirement plan with a 6% employer contribution

• 401(k) - Retirement saving plan with up to an 3% company match

• 457(b) - Deferred Savings Plan

At NJ TRANSIT, diversity and inclusivity are vital to our success as we are committed to hiring individuals from diverse backgrounds, experiences, abilities, and veteran status. As an Equal Opportunity Employer, we encourage all qualified applicants to apply and join our team.

Learn more about NJ TRANSIT! Sign up to receive an invitation to our next live information session at WWW.NJTRANSIT.COM/BEST