Job Information
Wolters Kluwer Executive Assistant - Operations in New York, New York
Location - will require regular travel to an office location when needed. Must be able to commute to New York, Chicago, or Waltham, MA offices.
Overview
We are currently seeking a dynamic Executive Assistant who is coachable, adaptable and has a strong desire to learn on the job. Candidates should have a broad spectrum of interest and be comfortable with technology.
In this hybrid role, you will support senior executives in our Global Law and Compliance Department (GLCD) as well as legal operations for department initiatives, projects and events. As a key member of the GLCD team, you will collaborate with colleagues across divisions, regions and functions.
Responsibilities
Provide support for designated senior executives in the GLCD as well as legal operations for department initiatives, projects and events
Assist the privacy operations team with managing the corporate privacy mailbox, scheduling calls and planning logistics for in-person privacy meetings and conferences
Assist with project management, including the tracking and reporting of significant department initiatives
Work with the legal operations team to coordinate special activities, on and off-site meetings and presentations within the GLCD
Prepare and edit reports, presentations, memos, letters and other documents, using Microsoft Office Suite and other relevant software and tools
Create efficiencies, leverage ideas and foster community spirit by supporting the GLCD’s Knowledge Management intranet
Schedule, monitor and coordinate calendar requests, make travel arrangements and manage expenses
Complete daily administrative functions such as purchasing supplies, taking meeting minutes, preparing and processing invoices and other duties as directed
As needed, support the immigration management team with clerical tasks, such as filing, copying, scanning and mailing.
Qualifications
A minimum of five years of administrative, operations or project management experience; preferably in a large scale, global matrix corporate structure
Ability to work on multiple projects simultaneously and flexible in handling changing priorities
Ability to develop strong working relationships with key partners of the GLCD, including IT, HR, Events Management and Facilities
Ability to think ahead, predict upcoming requests and take initiative
Expert in Microsoft Office Suite, SharePoint and other relevant software and tools
Proficient in Microsoft Excel (pivot tables, formulas, sorting/filtering and data entry)
Previous experience in independently designing and preparing presentations using Microsoft Excel, Visio and PowerPoint
Self-starter and proactive in performing tasks and seeking guidance
Attention to detail, precise and quality-oriented
Strong communication, writing, proofreading and formatting skills
The above statements are intended to describe the general nature and level of work being performed by most people assigned to this job. They are not intended to be an exhaustive list of all duties and responsibilities and requirements.
Compensation:
Target salary range CA, CT, CO, HI, NY, WA: $61,650-$85,200
EQUAL EMPLOYMENT OPPORTUNITY Wolters Kluwer U. S. Corporation and all of its subsidiaries, divisions and customer/business units is an Equal Opportunity / Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or protected veteran status.
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