Job Title: Administrative Assistant

Job Description

We are seeking a dedicated Administrative Assistant to provide comprehensive support to our management and staff. The ideal candidate will possess strong organizational skills, attention to detail, and the ability to manage multiple tasks efficiently in a fast-paced environment.

Responsibilities

• Provide administrative support to management and staff.

• Manage calendars, schedule appointments, and coordinate meetings.

• Answer and direct phone calls, emails, and inquiries as needed.

• Prepare, design, and organize documents, reports, and presentations.

• Maintain and update the company SharePoint filing system.

• Handle office supplies inventory and place orders when necessary.

• Assist with planning and organizing company events, meetings, and other activities.

• Prepare and submit expense reports and other financial documents for management and staff.

• Ensure smooth office operations by managing administrative tasks as assigned.

Essential Skills

• Administrative support

• Data entry

• Customer service

• Call center customer service

• Front desk administration

• Maintaining filing systems in paper form or electronically using databases

• Answering telephone calls promptly

• Experience performing administrative tasks such as answering phones, scheduling appointments, or maintaining records

• Proficiency with computers

• Answering general queries in person, by telephone, or email

Additional Skills & Qualifications

• A bachelor's degree in Business Administration, Sustainability, Project Management, Marketing, or a related field is preferred

• A growing interest in the sustainability and energy industry

• Experience in an administrative or office support role

• Proficiency in Microsoft Office, Outlook, and Microsoft Excel

• Clerical and administrative skills

• Providing information about products and services to customers, clients, and partners

• Answering or referring inquiries about business operations, policies, or procedures

• Carrying out clerical support tasks such as organizing meetings, preparing presentations, and collating data

• Scheduling and following up with appointments

• Copying, scanning, and routing correspondence/documentation

Pay and Benefits

The pay range for this position is $17.00 - $22.00/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: • Medical, dental & vision• Critical Illness, Accident, and Hospital• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available• Life Insurance (Voluntary Life & AD&D for the employee and dependents)• Short and long-term disability• Health Spending Account (HSA)• Transportation benefits• Employee Assistance Program• Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in New York,NY.

Application Deadline

This position is anticipated to close on Mar 7, 2025.

About Aston Carter:

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

Diversity, Equity & Inclusion

At Aston Carter, diversity and inclusion are a bridge towards the equity and success of our people. DE&I are embedded into our culture through:

• Hiring diverse talent

• Maintaining an inclusive environment through persistent self-reflection

• Building a culture of care, engagement, and recognition with clear outcomes

• Ensuring growth opportunities for our people

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com (%20astoncarteraccommodation@astoncarter.com) for other accommodation options.