Description

As a member of the Accounting Department, the Electronic Billing (E-Billing) Specialist is responsible for processing client bills, answers billing inquiries and assists in the monitoring and follow-up of related billing functions.

ESSENTIAL FUNCTIONS:

• Submit invoices through the e-billing system and document progress within the eHub and eBilling Tracker.

• Reviews newly opened client matters for assigned attorneys to determine if matters are available through e-billing websites.

• Monitor e-billing daily - for new invoices and rejections; review daily new timekeeper report for new timekeepers that may need to be submitted for approval.

• Ensures successful submissions of e-billed clients and assist with the resolution of any rejections.

• Assist attorneys, Client Service Specialists, and clients with day-to-day e-billing questions and concerns.

• Verifies that client setup, rates, and billing requirements are correct in the eBilling system.

• As required, submits rate requests to related vendor sites.

• Provide updates regarding invoice status to Client Billing Manager.

• Ensures that all tasks are done in accordance with Firm and client billing guidelines and policies.

• Work closely with supervisor and managers to resolve any e-billing or client e-billing issues.

• Submit invoices though the e-billing system and document progress within BillBlast, Ebilling Portal.

• Responsible for the submission of monthly/quarterly accruals as required.

• Provide updates regarding invoice status to Billing Supervisors/Director of Billing.

ADDITIONAL FUNCTIONS:

• Other accounting duties and special projects as assigned.

• Duties, responsibilities and activities may change at any time with or without notice.

QUALIFICATIONS (EXPERIENCE, KNOWLEDGE, SKILLS AND ABILITIES):

Education:

• Bachelors' degree in Accounting, Financial Analysis, Management or related field preferred. High school diploma or equivalent required.

Experience:

• Minimum of five (5) years’ e-billing experience in a law firm (preferred) or other professional services organization required.

Knowledge, Skills, & Abilities:

• Ability to utilize various vendor websites and BillBlast system for electronic billing.

• Previous experience with Elite accounting system strongly preferred.

• Excellent customer service skills.

• Must be self-motivated, very detail oriented, highly organized and reliable, have the ability to multi-task with a high volume of work and work well independently as well as in a team environment.

• Ability to prioritize and take initiative to assist as needed.

• Strong oral and written communication skills and accuracy are a must.

• Must be proactive, work well under pressure and excel in a fast-paced environment.

• Professional and courteous communication with clients, attorneys, paralegals and staff are a must.

• Demonstrated experience using related accounting computer systems and Microsoft Office Suite, including Outlook, Word and Excel.

WORK ENVIRONMENT & PHYSICAL DEMANDS:

• This job operates in a clerical, office setting. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines.

PHYSICAL REQUIREMENTS

Sedentary work: Exertion of physical strength to lift, carry, push, pull, or otherwise move objects up to 10 pounds. Work involves sitting most of the time. Walking and standing is often necessary in carrying out job duties.

VISUAL ACUITY

Worker is required to have close visual acuity to perform an activity such as: preparing and analyzing data and figures; transcribing; viewing a computer terminal; extensive reading.

DISCLAIMER

Fox Rothschild LLP is under no obligation to provide sponsorship for this position. Applicants must be currently authorized to work in the United States on a full-time basis now and in the future.

The above is intended to describe the general content of and requirements for the performance of this job. It is not a contract or employment agreement and is not to be construed as an exhaustive statement of all functions, responsibilities, or requirements the employee may be required to perform, and the employee may be required to perform additional duties. Additionally, management reserves the right to review and revise the job description at any time. Employment with the firm is at-will. Employees must be able to satisfactorily perform all of the essential functions of the position with or without a reasonable accommodation. If an accommodation request would cause an undue hardship or a safety concern, the individual may not be eligible for the position.

Equal Opportunity Employer - vets, disability

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities

The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information. 41 CFR 60-1.35(c)