Administrative Support

Job Details

Job Location

Merced - 2995 R Street - Merced, CA

Position Type

Full Time

Education Level

High School

Salary Range

$20.00 - $20.00 Hourly

Job Category

Nonprofit - Social Services

Description

POSITION SUMMARY:

Person in this position will be responsible for providing general administrative support for the Program. Essential Job Functions include those listed below.

ESSENTIAL JOB FUNCTIONS:

• Serve as an active part of the San Joaquin Valley Veterans (SJVV) outreach team and carry out all required responsibilities as needed.

• Schedule appointments, manage correspondence, handle incoming/outgoing phone contacts, and type meeting minutes.

• Order supplies and reconcile purchase orders.

• Assist with preparation of meetings (photocopying, prep meeting rooms, etc.).

• Make travel arrangements for staff members as needed.

• Review and distribute, when appropriate, all incoming mail addressed to the program and administrative staff.

• Assist with the updating and managing contract information in the WestCare Intranet database (CDS).

• Maintain filing system for administrative files and any other relevant files.

• Must embrace and embody the mission, vision, guiding principles, clinical vision, and goals of WestCare Foundation.

• Other relevant duties as assigned.

Qualifications

ESSENTIAL QUALIFICATIONS:

To perform this job successfully, an individual must be able to perform the duties and responsibilities satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required.

• Excellent judgement, integrity, and discretion involving confidential information.

• Exceptional written and verbal communication skills.

• Proficient computer skills including but not limited to MS Excel and Word, Web-based programs, and tools.

• Ability to work well in a team environment.

• Adherence to the highest standard of ethical conduct, especially to standards governing confidentiality.

• Professional appearance and demeanor.

• Must be culturally/linguistically sensitive to populations served.

• Ability to work flexible schedule (schedule may include weekends and evening hours).

• Military/Veteran is preferred.

• Must be able to successfully obtain and maintain a criminal background clearance

• Valid driver’s license and ability to obtain and maintain WestCare’s vehicle insurance is required; and

• CPR Certification, First Aid Certification, and an annual Tuberculosis test.

• During your tenure with WestCare there may be new requirements, including, but not limited to vaccinations that are issued by local, State, Federal, and/or Funders that WestCare may have to comply with. Should this occur Human Resources or appropriate personnel will inform you.

  EDUCATION and/or EXPERIENCE:

• Experience consisting of two (2) years of experience providing administrative support is strongly preferred.

• Experience working with individuals suffering from mental health and substance abuse disorders is required.

• Associate degree in field related to the position is preferred.

• GED or High School Diploma is required.

  LICENSURE/CERTIFICATION:

• Not applicable for this position.

  WORKING CONDITIONS:

• Work is primarily performed in an office or treatment setting.

• Some outdoor activities may be required.

• Professional appearance and demeanor.

• Work varied shifts, including weekends and holidays.

• Transportation of clients in company vehicle.