JOB REQUIREMENTS: Job ID: 21618 INTRODUCTION: Office Associate Office of Student Opportunity and Excellence The Office of Student Opportunity and Excellence (OSOE) is seeking a team member to provide administrative support and leadership, including office management, administrative assistance, organizational tasks, clerical duties, budget, purchasing, and data management. This position is crucial to ensuring smooth office operations and reports directly to the Executive Director of Student Opportunity and Excellence. Essential qualities include advanced interpersonal communication and intercultural skills, computer literacy, budgetary skills, and the ability to skillfully manage multiple priorities. The Office Associate actively promotes the concepts of inclusive excellence. This position functions under minimal supervision and exercises independent judgment. UW Official Title: Administrative Assistant III AD003 RESPONSIBILITIES Provides administrative support to OSOE and units within the office Assists in supervision of the OSOE student assistant Assists with the tracking of expenses and reconciling of budget Assists with the coordination of committee and employee resource group meetings and events Schedules logistics and secures resources for meetings, programming, conferences, travel, and unit operations Serves as primary contact via phone and in person during scheduled work hours Responds to emails, and directing inquiries to appropriate staff members or offices Manages office supplies, ordering new supplies and keeping track of supplies and equipment inventory Prepares and edits documents and reviews work done by others Maintains office files, both digital and physical, ensuring easy access and organization Develops and distributes office communication to appropriate parties Develops, implements and maintains methods and organizational systems within the OSOE Enters and updates data in database or spreadsheets Assists with the preparation of reports Supports the preparation of events, workshops, and meetings, and assist with special projects Other duties as assigned Perform other duties as assigned APPLICATION INSTRUCTIONS Complete applications received by end of day, February 24, 2025, are ensured full consideration. Applications submitted after February 24, 2025, may be reviewed at the discretion of the search committee or until position is filled. To apply, click on the APPLY button or go to: https://www.uwstout.edu/about-us/careers-jobs Applicants will need to complete all required fields and attach all required documents prior to submitting the online application. Note: Once you have attached your materials and submitted your application you will not be able to go into the system and change them. Required application materials: 1.Cover letter* 2. Curriculum vitae or resume All final candidates will be asked to provide names, email contact information, and/or phone numbers for three (3) references, with at least one being from a manager or supervisor, during the interview process. * Please use your cover letter to also speak to each of the Minimum/Required Qualifications for this position as listed above. For each required qualification, describe your relevant experience, using specific examples from your work history to illustrate how your experience satisfies the requirement. It is the policy of UW-Stout to provide reasonable accommodation to qualified applicants with disabilities. If you need assistance, or accommodation in applying because of a disability, please contact us using the information below. Employment opportunities will not be denied because of the need to make reasonable accommodation for a qualified individual\'s disability. For questions regarding this position or recruitment, please contact: Search Chair: Rickie Ann Legleitner Email: legleitnerr@uwstout.edu If you need assistance with the online application process or if you submitted your application prior to uploading all of the required application materials, please contact: Search Coordinator: Karrin Ruch Email: ruchk@uwstout.edu For additional details and to apply, visit the following website and search for Job ID 21618: www.careers.wisconsin.edu ***** OTHER EXPERIENCE AND QUALIFICATIONS: QUALIFICATIONS Minimum / Required High school diploma Minimum two years of experience working in a clerical related setting Strong organizational and administrative skills Excellent written, oral, and interpersonal communication skills Working knowledge of Microsoft Office Suite Highly Desired Bachelor\'s degree More than one-year experience in a clerical related position in higher education, public agency, or non-profit Intercultural experiences with individuals who have overcome educational barriers related to historically excluded student populations Demonstrated ability to build relationships with internal and/or external stakeholders More than one-year budget management experience in higher education, public agency, or non-profit Working knowledge of relational databases (.i.e. UWBI, WISER, PeopleSoft, Adobe Illustrator) ***** APPLICATION INSTRUCTIONS: Apply Online: www.careers.wisconsin.edu