Do you want your voice heard and your actions to count?

Discover your opportunity with Mitsubishi UFJ Financial Group (MUFG), the 7th largest financial group in the world. Across the globe, we’re 120,000 colleagues, striving to make a difference for every client, organization, and community we serve. We stand for our values, building long-term relationships, serving society, and fostering shared and sustainable growth for a better world.

With a vision to be the world’s most trusted financial group, it’s part of our culture to put people first, listen to new and diverse ideas and collaborate toward greater innovation, speed and agility. This means investing in talent, technologies, and tools that empower you to own your career.

Join MUFG, where being inspired is expected and making a meaningful impact is rewarded.

You will provide comprehensive and high quality support to the DCM team in any administrative tasks as required.

Key Responsibilities:

• Support the DCM team in logistical and administrative support.

• Arrange and provide full logistical support for client’s Syndication Roadshow (presentation or investors’ meetings), Signing and Closing Ceremonies.

• Assist with the printing/binding of marketing presentation materials and preparing name tags.

• Prepare clients reimbursement claims with invoice letters, bank’s RWS e-claims, miscellaneous claim forms, e-file all approval forms and carrying out general administrative duties

• Prepare and report the daily Syndications Position Report and other reports on ad hoc basis as well as scan/circulate call memos to AIBD CLOs and department staff.

• Arrange coordinate business travels, prepare e-claims/miscellaneous claim forms for DCM staff.

• Assist with HK and Sydney DCM staff work matters.

• Filing of Indicative Proposal Letters, Non Disclosure Agreements, Commitment Letters, Power of Attorney Letters and other miscellaneous duties when assigned.

• Acknowledge receipt of important documents and mails.

• Comply with the relevant MAS regulations and all applicable MUFG’s policies (including compliance policies)

Requirements:

• At least 5 years’ experience in a similar capacity as an Executive Assistant, preferably in an investment banking environment

• Ability to navigate complex matters within a matrix structure

• Must be able to read/write/speak fluent English.

• Proficient with technology and systems including Microsoft Outlook, Word, Excel and Powerpoint

• Excellent written and verbal communication skills and ability to interact effectively with senior stakeholders

• Results driven, with a strong sense of accountability

• A pro-active, motivated approach, able to manage large workload and tight deadlines

• Ability to operate with urgency and prioritise work accordingly

• Ability to demonstrate sound judgement

• A structured and logical approach to work, excellent planning and organizational skills

• Excellent attention to details and accuracy

• A calm approach, with the ability to perform well in a pressurised environment, juggling numerous concurrent responsibilities

MUFG Bank Ltd & MUFG Securities Asia Limited (collectively referred to as “MUFG”) is an equal opportunity employer. We view our employees as our key assets as they are fundamental to our long-term growth and success. MUFG is committed to hiring based on merit and organsational fit, regardless of race, religion or gender.

At MUFG, our colleagues are our greatest assets. Our Culture Principles provide a roadmap for how each of our colleagues must think and act to become more client-obsessed, inclusive and innovative. They reflect who we are, who we want to be and what we expect from one another. We are excited to see you take the next step in exploring a career with us and encourage you to spend more time reviewing them!

Our Culture Principles

• Client Centric

• People Focused

• Listen Up. Speak Up.

• Innovate & Simplify

• Own & Execute