Working Title: Records Manager / Office & Admin Specialist Int

Job Class: Office and Administrative Specialist, Intermediate

Agency: Public Safety Dept

• Job ID : 81995

• Location : Mankato

• Telework Eligible : No

• Full/Part Time : Full-Time

• Regular/Temporary : Unlimited

• Who May Apply : Open to all qualified job seekers and DPS employees eligible to bid. Eligible bidders (permanent, classified employees in the same job classification) should apply through self-service and confirm their bid by emailing Marcia.Reding@state.mn.us by 11:59 PM on 12/02/2024.

• Date Posted : 11/26/2024

• Closing Date : 12/02/2024

• Hiring Agency/Seniority Unit : Public Safety Dept / Public Safety-AFSCME

• Division/Unit : Mankato District 2200 / Mankato District 2200 Clerical

• Work Shift/Work Hours : Day Shift / 08:00 am - 04:30 pm

• Days of Work : Monday - Friday

• Travel Required : No

• Salary Range: $20.45 - $27.12 / hourly; $42,699 - $56,626 / annually

• Classified Status : Classified

• Bargaining Unit/Union : 206 - Clerical/AFSCME

• Work Area : 2171 Bassett Drive, Mankato, MN

• FLSA Status : Nonexempt

• Designated in Connect 700 Program for Applicants with Disabilities (https://mn.gov/mmb/careers/diverse-workforce/people-with-disabilities/connect700/) : Yes

The work you'll do is more than just a job.

At the State of Minnesota, employees play a critical role in developing policies, providing essential services, and working to improve the well-being and quality of life for all Minnesotans. The State of Minnesota is committed to equity and inclusion, and invests in employees by providing benefits, support resources, and training and development opportunities.

This position transcribes, proofreads and distributes incident/accident reports, providing information as needed for courts, insurance companies, probation officers, law enforcement agencies, etc. to bring about proper closure to case files. This position includes making copies as requested of audio/visual recordings for county attorneys and other LE agencies, as requested.

This position provides requested audio/visual recordings for County Attorneys and Law Enforcement Agencies, as requested.

Minimum Qualifications

1. Present clear and concise explanations of governing rules and regulations in a manner that is understandable.

2. Explain laws, rules, regulations, standards, policies, and procedures to clients, coworkers, and customers.

3. Respond effectively to clients, coworkers, and customers who have questions about agency operations and procedures (in person, in writing, on the phone, and through presentations and other electronic correspondence).

4. Database and/or records management systems sufficient to store, categorize, and retrieve electronic files.

5. Respectfully engage with clients, coworkers, and customers, when handling difficult or complex problems and resolving escalated complaints or disputes.

Preferred Qualifications

1. Working knowledge of GovQA, MNCRASH, eCharging, and MNCIS systems.

2. Strong attention to detail and a high degree of accuracy with numbers and data entry involving crucial and secure record keeping is essential on a daily basis.

3. Ability to think critically and evaluate incoming information for accuracy and appropriateness.

4. Ability to work in a fast-paced environment and the desire to work efficiently and effectively to improve processes where possible.

5. Working knowledge of the legal system.

Physical Requirements

Very Light: Requires occasionally moving and transporting such articles as file folders and small tools. May need to maintain a stationary position for long periods of time while carrying out job duties.

Additional Requirements

It is the policy of the Department of Public Safety that all employees submit to a background investigation prior to employment, which includes the following components:

1. Criminal History

2. Reference Check

3. MNJIS Fingerprint Check

4. Credit Check

AN EQUAL OPPORTUNITY EMPLOYER

Minnesota State Colleges and Universities is an Equal Opportunity employer/educator committed to the principles of diversity. We prohibit discrimination against qualified individuals based on their race, sex, color, creed, religion, age, national origin, disability, protected veteran status, marital status, status with regard to public assistance, sexual orientation, gender identity, gender expression, or membership in a local commission as defined by law. As an affirmative action employer, we actively seek and encourage applications from women, minorities, persons with disabilities, and individuals with protected veteran status.

Reasonable accommodations will be made to all qualified applicants with disabilities. If you are an individual with a disability who needs assistance or cannot access the online job application system, please contact the job information line at 651-259-3637 or email careers@state.mn.us . Please indicate what assistance is needed.