Job Description

The Smidt Heart Institute reflects Cedars-Sinai's steadfast dedication to heart disease and research innovation giving patients access to the highest level of care. Year after year, thousands of people trust their hearts to Smidt Heart Institute at Cedars-Sinai. Our cardiologists, cardiac surgeons and specialized care teams treat the full spectrum of heart disease and disorders, while our investigators continue to advance the field with groundbreaking, life-saving research. From genetic counseling and targeted drug therapies to a growing array of minimally invasive procedures, Cedars-Sinai continues to stand at the forefront of technology, innovation and discovery improving patient outcomes.

Join our team and use your skill with an organization known nationally for excellence in research!

Job Summary:

The Research Administrative Coordinator works under the direction of the Research Director; Research Manager; and the Research Operations Associate of the assigned research area. Provides reports pertaining to the budgetary and fiscal management of research programs. Assists in coordinating division academic activities. Provides assistance with time and effort reporting. Serves as a liaison to internal departments and external philanthropic and academic organizations. Provides administrative support and coordination of the operational and administrative activities for the research area.

Essential job duties and responsibilities:

Works under the direction of Directors, Managers, and Principal Investigators on budgetary and fiscal management for all operations within assigned area.

Coordinates the administrative and office management systems for the department/unit. Edits policy and procedure manuals. Disseminates information including announcements, policies and procedures.

Maintains calendar of events and tracks deadlines, schedules meetings, makes travel arrangements, and submits travel reimbursements.

Composes written correspondence, NIH reviews and letters of recommendation.

Generates monthly fiscal and physician billing reports and distributes to department management.

Serves as a point of contact between departmental administrators and Sponsored Research and Funds Administration (SRFA).

May assist Principal Investigator with completing and submitting federal and non-federal grants.

May assist with pre- and post-award grant administration functions.

May assist with tracking project metrics.

Applies federal and state regulatory and licensing requirements, as well as organizational bylaws, rules and regulations and policies and procedures to all assigned projects, and assists with implementation of new regulatory and compliance related programs.

Assists with the daily activities of the Director and related faculty members including project management and execution of strategic planning.

Assists with creation and maintenance of budgets for research programs.

Tracks HR compliance and regulatory activities for research staff members, including maintenance of the HR files, new hire paperwork, coordination of regulatory and compliance training, etc.

Coordinates all academic activities, seminars, lectures and meetings.

May prepare course syllabi, develop audio visual materials using PowerPoint and other applications, gather information for presentations.

May conduct literature searches and format manuscripts for submission and publication.

Adheres to procedures for office management and compliance with CSMC administrative regulations and requirements.

Assists Department management with other duties as necessary.

Qualifications

Educational Requirements: Bachelor’s Degree or equivalent combination of education and directly related experience.

Experience:

• Excellent language skills and understanding of Grants, Manuscript, and Abstract guidelines.

• Strong verbal and writing ability as well as communication, computer, organization, personnel and time-management skills.

• Proficiency in Word, PowerPoint and Excel.

• Ability to work independently, set priorities, and handle multiple tasks requiring attention to detail.

• Previous experience in research environment preferred.

Physical Demands:

• Able to perform moderate lifting.

• Able to sit, stand and walk for prolonged periods of time

• Able to read papers and online documents.

• Able to operate standard office equipment

• Able to exercise physical ability and perspective acuity to satisfactorily perform essential job functions.

Req ID : 6241

Working Title : Research Admin Coordinator, Heart Institute - Ouyang Lab

Department : Heart Institute

Business Entity : Cedars-Sinai Medical Center

Job Category : Administrative

Job Specialty : Administrative

Overtime Status : NONEXEMPT

Primary Shift : Day

Shift Duration : 8 hour

Base Pay : $25.73 - $43.74

Cedars-Sinai is an EEO employer. Cedars-Sinai does not unlawfully discriminate on the basis of the race, religion, color, national origin, citizenship, ancestry, physical or mental disability, legally protected medical condition (cancer-related or genetic characteristics or any genetic information), marital status, sex, gender, sexual orientation, gender identity, gender expression, pregnancy, age (40 or older), military and/or veteran status or any other basis protected by federal or state law.