Description

Executive Assistant

Summary: Reporting directly to the President and CEO, the Executive Assistant provides executive support as well as oversight for the office. The Executive Assistant serves as the primary point of contact for internal and external constituencies on all matters pertaining the CEO.

• Completes a broad variety of administrative tasks for the CEO including managing an active calendar of appointments; completing expense reports; composing and preparing correspondence that is sometimes confidential; arranging detailed travel plans, itineraries, and agendas; and compiling documents for travel-related meetings.

• Ensures that the CEO’s bio and other collateral information is kept updated and responds to requests for materials regarding the CEO and the organization in general

• Edits and completes first drafts for written communications

• Follows up on contacts made by the CEO and supports the cultivation of ongoing relationships

• Plans, coordinates and ensures the CEO's schedule is followed and respected.

• Communicates directly, and on behalf of the CEO on matters related to CEO's and company’s initiatives.

• Researches, prioritizes, and follows up on incoming issues and concerns addressed to the CEO, including those of a sensitive or confidential nature. Determines appropriate course of action, referral, or response.

• Responsible for overseeing execution of projects and serving as liaison between vendors and clients

• Works closely and effectively with the CEO to keep her well informed of upcoming commitments and responsibilities, following up appropriately. Acts as a 'barometer,' having a sense for the issues taking place in the environment and keeping the CEO updated.

• Responsible for management of administrative staff providing clerical support to the office, including workforce staff and interns

• Successfully completes critical aspects of deliverables with a hands-on approach, including drafting acknowledgement letters, personal correspondence, and other tasks that facilitate the CEO's ability to effectively lead the company.

• Prioritizes conflicting needs; handles matters expeditiously, proactively, and follows-through on projects to successful completion, often with deadline pressures

Education and Experience Requirements

• Bachelor's degree or related work experience

• Strong work tenure: five to 10 years of experience supporting High Level Leaders/ Executives, preferably in a for-profit environment

• Experience and interest in internal and external communications, and partnership development.

• Proficient in Microsoft Office (Outlook, Word, Excel, and Power Point), Adobe Acrobat, and Social Media web platforms

• Experience in environmental or construction industry is a plus

• Proposal writing experience is a plus

  Requirements

• Strong organizational skills that reflect ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail

• Very strong interpersonal skills and the ability to build relationships with stakeholders, including staff, board members, external partners and donors

• Expert level written and verbal communication skills

• Highly resourceful team-player, with the ability to also be extremely effective independently

• Proven ability to handle confidential information with discretion, be adaptable to various competing demands, and demonstrate the highest level of customer/client service and response

• Demonstrated ability to achieve high performance goals and meet deadlines in a fast-paced environment

  TalentMatch®

­Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

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Robert Half will consider for employment qualified applicants with arrest or conviction records in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act. All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

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