Deadline to apply: 7/12/24

Reports to: Principal and Treasurer

Job Objective: The Auxiliary Services Clerk is responsible for maintaining accurate records of auxiliary funds and state purchased materials for a nonpublic school.  Auxiliary Clerk performs duties that support the effective delivery of auxiliary operations.

Minimum Qualifications:

• High school diploma. An acceptable score on a pre-employment test may be required
• Post-secondary business school training or equivalent secretarial work experience is desirable Meets all mandated health requirements (e.g., a negative tuberculosis test, etc.).
• A record free of criminal violations that would prohibit nonpublic school employment.
• Complies with drug-free workplace rules and board policies.
• Ability to interact comfortably and confidently with the public.
• Keeps current with advances in technology and workplace innovations that enhance productivity. Consistently dependable. Flexible outlook.  Accepts new responsibilities/assignments willingly. Proficient in office protocol, data entry, spelling, proofreading, and the correct use of grammar. Record maintenance skills.  Ability to accurately compute and record mathematical data.

• Energetic self-starter. Thorough, gives careful attention to details and effective customer-service.

   

Essential Functions: The following are typical work responsibilities. A reasonable accommodation may be made to enable a qualified individual with a disability to perform essential functions.

• Maintain accurate current account of all expended and encumbered auxiliary funds. Monitor account balances.
• Assist nonpublic school principal in preparing annual budget and completing required forms.
• Maintain inventory of all auxiliary purchased textbooks, materials and equipment.
• Administer textbook and materials loan program -- includes proper labeling, distribution and maintaining related documentation.
• Prepare purchase order requisition encumbering auxiliary services monies. Receive and label all auxiliary purchased materials.
• Assist auxiliary personnel -- perform clerical services and accompany students to and from site to ensure safety of children receiving services.
• Communicate regularly with District Treasurer's office -- notify Treasurer for payment of auxiliary purchases.
• Prepare required forms pertaining to auxiliary services.
• Keeps informed about program and procedure changes.
• Respects personal privacy. Maintains the confidentiality of privileged information.
• Reports suspected child abuse and/or neglect to civil authorities as required by law.

• Performs other specific job-related duties as directed.

   

Abilities Required: The following personal characteristics and skills are important for the successful performance of assigned duties.

• Acknowledges personal accountability for decisions and conduct.
• Demonstrates professionalism and contributes to a positive work environment.
• Effectively uses active listening, observation, reading, verbal, nonverbal, and writing skills.
• Maintains an acceptable attendance record and is punctual.
• Anticipates time constraints. Manages tasks efficiently to meet deadlines.
• Prepares accurate and timely paperwork. Verifies and correctly enters data.

• Reacts productively to interruptions and changing conditions.

   

Working Conditions: To promote safety, employees are expected to exercise caution and comply with safety regulations and district policies/procedures when involved in the following situations/conditions.

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