Staff Assistant II

Requisition ID: 2024-8575

of Openings: 1

Location: US-UT-Kaysville Category: Administrative/Clerical Position Type: Benefited Full-Time Job Classification: Non-Exempt College: Extension Department: County Operations Reporting and Eval Advertised Salary: Commensurate with experience, plus excellent benefits

Overview Utah State University Extension Davis County is seeking an administrative assistant (Staff Assistant II) for the Botanical Center, Horticulture and Pesticide Safety programs. This is an in-office position that also works with the other departments and administrative assistants in a team approach to accomplishing common goals.This position reports to County Director and is supervised by the USU Botanical Center director.

Responsibilities

• Perform office duties including answering phones, directing calls to appropriate parties, data entry, filing, appointment scheduling, and other general duties as assigned.
• Provide administrative support including scheduling appointments, coordinating meetings/conferences, and maintaining/ordering office supplies.
• Provide information and direction for emails, visitors and provide resources and information about classes and events.
• Sort, screen, and distribute incoming and outgoing mail.
• Make, process, and reconcile deposits.
• Submit travel expenses and reimbursements.
• Submit receipts for P-card purchases and expenses in timely manner.
• Composes and word-processes various standard documents, correspondence, and reports.
• Maintain building calendar and schedule buildings/rooms for meetings and events as requested.
• Proofread and edit written materials as requested by faculty and office personnel.
• Submit and request vendor set-up through PaymentWorks, and request payments through ServiceNow.
• Support and assist Botanical Center Director as requested with assistance in planning, organizing, and providing support for public events.
• Request and make monthly maintenance and utility payments for the Botanical Center.
• Support and assist Horticulture Faculty Member with horticulture programs including the Master Gardener Program.
• Support and assist Pesticide Safety Education Program Director as requested with assistance for events, financial requests and payments, and scheduling events and meetings.
• Performs miscellaneous job-related duties as assigned.

Qualifications Minimum Qualifications:

• Two years of experience in an office setting or/and associated/vocational degree.
• Willingness to work as a team member in accomplishing common goals.
• Understanding of/or willingness to learn the university system.
• Strong work ethic.

• Be in the office during normal business hours. Preferred Qualifications:

• Five years' experience in an office setting with similar functions.

• Associate's degree in office or business administration.
• Knowledge of Botanical Centers and Extension at a land grant university.
• Knowledge, Skills, and Abilities:
• Skilled with computers and related software.
• Skilled with basic office equipment, including printers, copiers, and telephone systems.
• Good organizational skills.
• Strong verbal and written... For full info follow application link.

USU recognizes and values the importance of diversity and inclusion in enriching the employment experience of its employees and in supporting the university's academic mission of learning, discovery, and engagement. USU is an Equal Opportunity employer and does not discriminate in any of its programs and activities based on race, color, religion, sex, national origin, age, genetic information, sexual orientation or gender identity/expression, disability, status as a protected veteran, or any other status protected by University policy or local, state, or federal law (https://equity.usu.edu/non-discrimination).