EOI - Receptionist

Job ID

100932

Posted

01-Aug-2023

Role type

Full-time

Areas of Interest

Administrative, Customer Service

Location(s)

Jakarta - Jakarta Raya - Indonesia

Job Summary

Provides administrative support to a department or office location. Provides support for reception and guest services, mail services, phone, meeting rooms and location services.

Essential Duties and Responsibilities

• Greets and announces clients, applicants and visitors. Follows security procedures for recording guests, suppliers and other visitors. Arranges escorts as needed. Issues visitor passes and validates parking.

• Greets and announces clients, applicants and visitors. Follows security procedures for recording guests, suppliers and other visitors. Arranges escorts as needed. Issues visitor passes and validates parking.

• Assists with scheduling and preparing meeting and conference rooms. Coordinates setup of conference/meetings rooms. Arranges for and reserves projectors and other meeting equipment, ensuring equipment is in good operating condition. Arranges video and/or web conferencing as needed.

• Coordinates catering for meeting and events. May negotiate pricing and menus. Secures approvals for catering expenses and reviews invoices to arrange billing to appropriate department or business unit.

• Performs general clerical duties associated with distributing office faxes, packages and mail as required. Uses tracking systems to record inbound and outbound courier, freight and mail. Meters mail. Arranges messenger service as needed. Follows location security procedures for screening inbound deliveries.

• Orders office supplies and other common use items for the location, such as café supplies, equipment toner, printer paper, freight and shipping supplies etc.

• Maintains neat appearance reception area, conference rooms café and other common areas. Requests building and housekeeping services as needed. Periodically inspects common area equipment to ensure good operating condition. Arranges equipment service as needed.

• Maintains records and logs of service requests and tracks their status.

• Maintains a file of services including transportation sources, accommodations, and referral contacts. May arrange convenience/hospitality services for guests such as transportation, tickets, reservations, etc.

• Performs other duties as assigned

Education and Experience

HS Diploma or GED required. Prior Front Desk, Concierge, customer service or other hospitality experience preferred.

Communication Skills

• Ability to comprehend and interpret instructions, short correspondence, and memos and ask

clarifying questions to ensure understanding. Ability to write routine reports and

correspondence. Ability to respond to common inquiries or complaints from clients, co-workers,

and/or supervisor with a strong, professional customer service orientation.

Other Skills and Abilities

• Intermediate skills with Microsoft Office Suite. Ability to work flexible work schedules based on

office needs.

Scope of Responsibility

• Decisions made with general understanding of procedures and company policies to achieve set

results and deadlines. Errors in judgment may cause short-term impact to co-workers and

supervisor.

CBRE, Inc. is an Equal Opportunity and Affirmative Action Employer (Women/Minorities/Persons with Disabilities/US Veterans)