Admin Assistant Specialist (SSO Division - Irvine, CA)

Location : IRVINE, CA, United States

Job Family : Support

Job Type : Regular

Posted : Nov 7, 2024

Job ID : 52679

Back to Search Results

Job Description

Apply Now >

Save JobJob Saved

With minimum supervision, responsible for administrative duties of broad scope and complexity requiring independent judgement and familiarity with applicable procedures.

Following established procedures, perform a variety of administrative responsibilities. May be required to perform some or all the following:

• Order entry – keystroking into Parker ERP Systems

• Quote status, follow up activity and processing.

• Purchase order review and processing.

• Customer portal management

• Credit/Add Bill processing.

• WAWF submissions

• CAVs processing and status updates

• Enter and manipulate data on spreadsheet, data base or file management programs and perform a broad range of typing projects.

• Set priorities and procedures for accomplishing work. May be required to delegate portions to others or offer assistance and support to others.

• Collect data, conduct research and compile information using a variety of mathematical calculations for a broad range of reports and projects.

• Compose, analyze and distribute documents. Proofread and correct grammatical, typographical, compositional, or data errors.

• Conduct inquiries into specific problems, such as delays, to ensure objectives are being met.

• Communicate potentially negative situations to management in a constructive manner.

• Read mail, highlight action or important items, attach relevant files or information before distributing.

• Respond to routine correspondence or draft routine responses for review and signature.

• Maintain accurate and up ‐ to ‐ date files and record systems.

• Perform other related responsibilities.

  Three years related office experience or demonstrated ability to perform described responsibilities.

• Education certificate in applicable functional area preferred.

• Thorough knowledge of office equipment, administrative procedures and/or terminology in functional area.

• Must demonstrate effective verbal, written and interpersonal communication skills.

• Ability to work effectively with others and be a participative team player.

• Knowledge of US Government quote, order status, invoicing systems (DiBBS, WAWF, EXOSTAR, CAVs, etc) a plus.

  Please note that the salary range information is only applicable for California. Compensation is based on a variety of factors, candidate experience, qualifications, location as well as market and business considerations. Pay Range: $21.21 - $35.35

This role is subject to compliance with the International Traffic in Arms Regulations (ITAR) and the Export Administration Regulations (EAR), which requires the incumbent to be either a US citizen, lawful permanent resident [“green card” holders], or have refugee or asylee status).

Parker Hannifin is a Fortune 250 global leader in motion and control technologies. For more than a century the company has been enabling engineering breakthroughs that lead to a better tomorrow. Learn more at www.parker.com or @parkerhannifin.

Parker is an Equal Opportunity and Affirmative Action Employer. Parker is committed to ensuring equal employment opportunities for all job applicants and employees. Employment decisions are based upon job related reasons regardless of race, ethnicity, color, religion, sex, sexual orientation, age, national origin, disability, gender identity, genetic information, veteran status, or any other status protected by law. This position is subject to meeting export compliance eligibility requirements.

(“Minority / Female / Disability / Veteran / VEVRAA Federal Contractor”)

If you would like more information about Equal Employment Opportunity as an applicant under the law, please go toKnow Your Rights: Workplace Discrimination is Illegal (eeoc.gov) (https://www.dol.gov/sites/dolgov/files/OFCCP/regs/compliance/posters/pdf/22-088_EEOC_KnowYourRights-ScreenRdr.pdf) andGenetic Information Discrimination (https://www.eeoc.gov/genetic-information-discrimination)