Accounting Coordinator - BNS

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Accounting Coordinator - BNS

Salary

$39,145.60 Annually

Location

City County Building, IN

Job Type

Full Time

Job Number

08459

Department

Business and Neighborhood Services

Opening Date

07/03/2024

Closing Date

10/1/2024 11:59 PM Eastern

• Description

• Benefits

Position Summary

The purpose and mission of the Department of Business & Neighborhood Services (DBNS) is to protect and improve the quality of life of persons and animals in the City of Indianapolis. DBNS is the City of Indianapolis and Marion County’s principal department responsible for business licenses, residential and commercial permits, and the enforcement of the Revised Code of Ordinances of the Consolidated City and County. The department also oversees operations at the city’s animal shelter, Indianapolis Animal Care Services. DBNS is able to do this by cultivating a productive, collaborative, and compliant work environment in order for our workforce to meet the needs of the constituents of Indianapolis and Marion County.

Job Summary

This position is responsible for processing and maintaining accurate and efficient accounting of checks, credit card charges, and refunds within the financial structure of the department. Additionally, various functions related to the case management system will be performed which require a high degree of attention to detail and accuracy. Position reports to the Chief Financial Officer.

Position Responsibilities

•Prepares daily deposit of checks. Sends coding information for deposit to Accounts Receivable so that revenue is accurately reported.

•Reconciles online payments. This process is done by running reports in the case management system and then comparing to reporting from our credit card/ACH processor to ensure all cases/licenses are marked paid and/or are put on hold for rejected payments. Customer is notified as well in regard to rejected payments.

•Researches and prepares claim forms for approval by the CFO. Enters the claim form voucher into the financial system for processing and payment of the refunds.

• Researches and processes appeal generated from Administrative Fees. If appeal is approved, remove fees from those cases in the case management system.

•Generates unpaid fee reports and prepares for mailing. This is done at a minimum of one day a week.

•After a period of 90 days if cases/licenses are still unpaid put cases/licenses on hold and prepare an excel spreadsheet upload for City Collections to begin their collection process.

•Researches all NSF checks and ACH's rejected payments and sends to City Collections, after putting cases/licenses on hold if unable to resolve directly with the customer.

•Responds to and resolves Accounts Receivable questions and issues.•Reconciles and maintains various accounting sheets and reports.

•Reconciles and maintains various accounting sheets and reports.

•Supports the CFO on various projects and tasks.

•This list of duties and responsibilities is not intended to be all-inclusive and may be expanded to include other duties or responsibilities that management may deem necessary from time to time.

Qualifications

•Three (3) years of related work experience.

•Knowledge of Microsoft Excel, Word, and Outlook

•Basic bookkeeping, computer, and math skills.

•Excellent customer service and communication skills, both written and verbal.

•Ability to coordinate multiple projects at one time and meet various deadlines.

•Strong attention to detail.

•Ability to exercise sound judgement and critical thinking when working alone.

•Must hold or be able to obtain a valid Indiana Driver’s License.

Preferred Job Requirements and Qualifications

•Associate's degree in finance/accounting. One (1) year of related work experience may be substituted for each year of education.

•Three (3) years of related work experience.

•Advanced proficiency with Microsoft Excel.

Independent Judgment

Independent judgment is regularly utilized when there are no available policies and procedures and errors in judgment may cause inconsistencies and inconveniences as well as regulatory and budgetary problems.