Administrative Assistant 1

Posting Begin Date: 2024/11/01

Posting End Date: 2024/12/01

Category: Natural Resources

Sub Category: Environmental Services

Work Type: Full Time

Location: Idaho Falls, ID, United States

Minimum Salary: 16.70

Maximum Salary: 18.78

Pay Rate Type: Hourly

Description

State of Idaho Opportunity

Idaho Department of Environmental Quality (DEQ)

Applications will be accepted through 4:59 PM Mountain Time on the posting end date.

Important Guidelines: Applicant resumes must demonstrate how they meetthe MINIMUM QUALIFICATIONS listed in the job announcement.

Selection Process: Resumes will be screened based on the criteria outlined in this announcement. A select number of candidates who have demonstrated that they meet the MINIMUM QUALIFICATIONS of the position and have the most relevant qualifications may be given the opportunity to be interviewed.

The Department of Environmental Quality may conduct verification of the information provided in your application, including validation of driver's license status, education, employment, and criminal history. Omission and/or falsification of information provided in your application will result in your removal from consideration for employment, appointment, or promotion.

State of Idaho Employees: When searching for a new career within the state, browse and apply through Luma Opportunities. Applying through the State External Career website will cause duplicate profiles and will slow the processing of your application for a new job. Internal candidates should always use Luma Opportunities.

Position:

The Idaho Department of Environmental Quality (DEQ) is hiring an Administrative Assistant 1 for the Idaho Falls Regional Office.

Salary Range: $16.70–$18.78

Responsibilities:

· Administrative Support:

• Provide administrative support for all programs and staff in the region.

• Answer incoming telephone calls. Greet and direct visitors to appropriate staff.

• Process incoming and outgoing mail and packages.

• Prepare, proofread, and edit correspondence, documents, reports, and mailings.

• Complete copy jobs, scanning and completing miscellaneous special projects as assigned.

• Provide administrative review of engineering plans and specifications submittals for completeness.

• Arrange service, maintenance, and repairs for vehicle fleet.

• Assist staff with travel arrangements, travel reimbursements, and purchase card reconciliations.

• Provide back-up administrative duties when other administrative staff is out of the office.

  · Database Maintenance and Reports:

• Use Microsoft Office products including Word, Excel and Access.

• Conduct electronic record keeping and database input.

• Prepare incoming and outgoing documents using Adobe Acrobat and the Electronic Data Management System (EDMS).

• Enter data and quality assurance for drinking water bacteria and chemical lab results using Safe Drinking Water Information System and EDMS.

• Maintain vehicle fleet mileage and maintenance reports.

• Maintain plan and specifications databases.

• Update, archive, and maintain electronic and hard copy files for all programs using EDMS and Laserfiche.

  · Public Records Custodian

• Process incoming public records requests (PRRs) following public information laws.

• Disseminate, process, and punctually complete PRRs. Locate, retrieve, and return files, plans, specifications, and reports.

• Prepare documents for delivery, which may include scanning, copying, and retrieving them from EDMS.

• Send documents through JustFOIA.

  Minimum Qualifications:

  Good knowledge of:

  • Office support functions including word processing, filing, and composing a variety of business documents.

  Typically gained by at least one year of full-time work experience performing a wide variety of administrative support functions; OR formal training consisting of successful completion of an 18–24-month office administration course of study beyond high school. This coursework should have resulted in an Associate (A.A.) degree or equivalent to qualify. Work experience should consist of performing a wide variety of administrative support functions as the predominant responsibility of the job.

  • Reception.

  Typically gained by at least six months of full-time work experience with responsibility for answering business phones, greeting visitors, and screening callers for further access to staff.

  • Gathering and compiling data.

  Typically gained by at least one year of full-time work experience gathering information from a variety of sources to collect and compile requested information, and good knowledge of services, operations, or programs.

  • Balancing and coordinating a workload for multiple projects.

  Typically gained by at least one year of full-time office work experience which requires balancing, coordinating, and setting priorities for multiple projects with varying deadlines, or for multiple supervisors.

  Physical Requirements:

  • Ability to sit and work on a computer for 2-4 hours at a time.

  • Ability to bend and reach for filing purposes.

  • Ability to lift 30 pounds when working with file boxes.

  • Some travel may be required.

  • Occasional travel required.

  Other Requirements:

  · Valid driver’s license

  Benefits:

  The State of Idaho offers a robust total compensation package, including medical, vision, and dental insurance; PERSI retirement benefits; paid sick, vacation, and parental leave; and 11 paid holidays per year. For additional information related to benefits and/or State programs, please visit https://dhr.idaho.gov/StateEmployees/Benefits.html.

  EEO/ADA/Veteran:

  The State of Idaho is committed to providing equal employment opportunities and prohibit discrimination against qualified individuals based on their status as protected veterans or individuals with disabilities and prohibit discrimination against all individuals based on their race, color, religion, political affiliation or belief, sex, national origin, genetics, or any other status protected under applicable federal, state, or local laws.

  The State of Idaho is committed to access and reasonable accommodations for individuals with disabilities, auxiliary aids and services are available upon request. If you require an accommodation at any step in our recruitment process, you are encouraged to contact (208) 334-2263 (TTY/TTD: 711), or email[email protected].

  Preference may be given to veterans who qualify under state and federal laws and regulations.

  About Idaho Department of Environmental Quality (DEQ):

  DEQ is a state department created by the Idaho Environmental Protection and Health Act to ensure clean air, water, and land in the state and protect Idaho citizens from the adverse health impacts of pollution. As a regulatory agency, DEQ enforces various state environmental regulations and administers a number of federal environmental protection laws including the Clean Air Act, the Clean Water Act, and the Resource Conservation and Recovery Act. The agency is committed to working in partnership with local communities, businesses, and citizens to identify and implement cost-effective environmental solutions.

  The Department of Environmental Quality may conduct verification of the information provided in your application, including validation of driver's license status, education, employment, and criminal history. Omission and/or falsification of information provided in your application will result in your removal from consideration for employment, appointment, or promotion.

   

    To protect human health and the quality of

  Idaho's air, land, and water.

  www.deq.idaho.gov

  If you have questions, please contact us at:

  Email: [email protected]

  Phone: (208) 373-0333