Job Title: Administrative Specialist

Job Description

We are seeking an experienced Administrative Specialist to support various administrative functions. The role involves entering purchase requests, time and attendance reporting, drafting memos in Army format, assisting in facilities requests and office moves, aiding with secure areas, providing meeting support, and handling visitor processing, paperwork, logistics, parking, meals, and check-in table duties. The Administrative Specialist will supervise clerical and administrative personnel, set departmental goals and deadlines, manage records, and recommend improvements to policies or procedures. The role also involves monitoring the facility to ensure safety, security, and maintenance, overseeing machinery and equipment repair, and ensuring compliance with environmental, health, and security standards.

Responsibilities

• Enter purchase requests, time and attendance reports, and memos in Army format.

• Assist in facilities requests and office moves.

• Help with secure areas and provide meeting support.

• Handle visitor processing, paperwork, logistics, parking, meals, and check-in table duties.

• Supervise clerical and administrative personnel.

• Set goals and deadlines for the department.

• Develop, manage, and monitor records.

• Recommend changes to policies or procedures to improve operations.

• Monitor the facility to ensure safety, security, and maintenance.

• Oversee maintenance and repair of machinery, equipment, and systems.

• Ensure compliance with environmental, health, and security standards.

Essential Skills

• 5 years of administrative support experience.

• Expertise in MS Suite.

• Active Secret Clearance required.

• Background in government or non-government sectors.

Additional Skills & Qualifications

• Experience in administrative support, administration, and administrative assistance.

• Proficiency in reporting, purchase orders, invoice processing, and clerical administration.

• Skills in PPT, data entry, and clerical tasks.

Work Environment

The position follows a Monday to Friday, 8am-5pm schedule. Initial training will be on-site, with a hybrid work environment thereafter. The candidate must be able to attend in-person meetings as required.

About Aston Carter:

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

Diversity, Equity & Inclusion

At Aston Carter, diversity and inclusion are a bridge towards the equity and success of our people. DE&I are embedded into our culture through:

• Hiring diverse talent

• Maintaining an inclusive environment through persistent self-reflection

• Building a culture of care, engagement, and recognition with clear outcomes

• Ensuring growth opportunities for our people

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com (%20astoncarteraccommodation@astoncarter.com) for other accommodation options.