Description/Job Summary

Under minimal direct supervision, the Senior Billing Coordinator is responsible for compiling, managing and executing attorney billing.

Responsibilities/Duties

• Interface with attorneys, secretaries, clients and staff regarding billing matters

• Compile, analyze and process a high volume of attorney bills to clients on a monthly basis

• Review and edit pre-bills in response to attorney and secretary requests

• Apply retainer/on-account funds as directed by attorney and as per Firm policy

• Process write-offs according to Firm guidelines and policy

• Execute complex bills, such as multiple discounts by matter, split party billing, and preparation of electronic bills, in a timely matter

• Submit invoices electronically, assisting with bill resolution as required

• Review billing supporting documentation for accuracy

• Research and verify descriptions, amounts, rates, client/matter data and client billing requirements and make appropriate corrections

• Create billing schedules and various billing analyses as required

• Effectively interact and communicate with attorneys, secretaries and clients providing accurate information and timely responses to inquiry and completion of assignments

• Distribute monthly partner reports

• Regularly review and update comments for reports distributed to the Finance Committee and Partners

• Attend Partner meetings and weekly management meetings to review unbilled matter comments, matter on-accounts, and e-billing issues

• Work cooperatively with Collections staff and assist with accounts receivable issues to minimize credit balances

• Mentor and train new Billing Coordinators as directed

• Assist with special projects as needed

• Perform other duties as assigned

Required Skills

• Ability to effectively present information verbally and in writing

• Ability to use an accounting calculator

• Proficiency in MS Office Suite, particularly in Excel

• High level of proficiency with 3E

• Ability to work independently with minimum supervision

• Strong attention to detail

• Excellent analytical and problem solving skills

• Can organize, prioritize, plan and multi-task work activities, with the ability to effectively meet deadlines in a high pressure environment

• Flexibility to adapt to all work situations and work varied hours

Preferred Skills

• Familiarity with E-billing Hub and Multi currency preferred

Required Experience

• A minimum of 3 to 5 years of billing experience in a large law firm required

Preferred Experience

• 5 plus years of billing experience preferred

Required Education

• High School diploma or GED equivalent

Preferred Education

• Bachelor's degree from four-year college or university, preferred, or, equivalent combination of education and experience

Preferred Qualifications

• Degree in Accounting preferred

Details

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