Description

Are you a highly organized, proactive professional looking for an exciting opportunity in the energy industry? Our company is seeking an Administrative Assistant to support our operations, contributing to the success of a fast-paced and innovative energy-focused environment. This role requires someone with excellent communication and multitasking skills who can thrive in a dynamic setting while ensuring seamless day-to-day administrative support. To apply for this role, please call us at 808-531-0800. Preference will be given to applicants currently residing in Hawaii due to the nature of the job requirements.

Key Responsibilities

Administrative Support

• Manage and maintain calendars, schedule meetings, and organize travel arrangements for executives and team members.

• Coordinate internal and external correspondence, including emails, phone calls, and documentation.

• Prepare and distribute reports, presentations, and meeting materials as requested.

Office Management

• Oversee office supply inventory, ordering materials to support daily operations when necessary.

• Act as a liaison with vendors and service providers to maintain office equipment and services.

• Ensure the office environment adheres to health, safety, and energy industry compliance regulations.

Project Coordination

• Assist in tracking and reporting on project timelines, budgets, and deliverables.

• Maintain organized records related to projects, including contracts, agreements, and technical documentation.

• Facilitate coordination among team members to ensure project milestones are met.

Event Planning

• Support the successful execution of company meetings, workshops, and events.

• Organize logistics such as booking venues, catering, and travel for attendees.

• Prepare and distribute post-event summaries, evaluations, and follow-ups.

Data Entry and Document Management

• Enter and maintain accurate data in company databases and systems related to energy projects, vendors, and client records.

• File and maintain both digital and physical documentation in an organized manner to ensure accessibility.

  Requirements

Qualifications

• Proven experience in an Administrative Assistant role or similar position, preferably within the energy, engineering, or utilities industry.

• Strong proficiency in Microsoft Office Suite (Excel, Word, PowerPoint, Outlook) and familiarity with project management tools/database systems.

• Exceptional organizational skills and ability to multitask in a fast-paced environment.

• Strong written and verbal communication skills with impeccable attention to detail.

• Ability to handle confidential and sensitive information with professionalism and discretion.

Preferred Skills

• Familiarity with energy industry terminology, workflows, and regulatory frameworks is a plus.

• Experience using software tools relevant to energy companies, such as SAP or energy resource management platforms.

• Knowledge of environmental or energy sustainability practices and compliance standards is an advantage.

  TalentMatch®

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

© 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use (https://www.roberthalf.com/us/en/terms) .