Position Summary:

The Accounting Specialist leads finance processes related to the expenditures of the organization, including accounts payable, tracking and recognition of prepaid expenses, maintaining fixed asset and depreciation schedules, monthly sales tax reporting, credit card entry and import, and preparation of annual 1099 forms. This role also supports the mail intake process and performs other finance related administrative tasks as assigned.

Organizational Values:

Kids' Food Basket believes all children have a right to equitable, consistent access to the nutrition they need to grow.

Since its inception in 2002, Kids' Food Basket has grown from serving 125 students in Kent County to serving thousands of children daily across four counties (Kent, Muskegon, Ottawa, and Allegan) with healthy nourishing meals through our flagship Sack Supper program and other community-driven meal provision programming.

In addition, over the past two decades, Kids' Food Basket has also increased healthy food access for our communities through the growth and distribution of sustainably grown vegetables and fruits on our chemical-free, sustainable farms. Nourishing healthier generations of children is at the core of Kids' Food Basket's mission and is what we strive for daily through our five commitments:

• We *Nourish *our future by providing ready to eat healthy food on a daily basis to children in need,
• We *Grow *by increasing healthy food access for our communities through the growth and distribution of sustainably grown vegetables and fruit,
• Our community Learns through the use of our facilities and farmland as classrooms to foster learning and empowerment across economic barriers,
• We *Engage *our diverse community to work for Good Food for all,

• We Advocatefor systems change by educating our community and legislators about our work, while supporting efforts that improve systems and empower families to break down the cycle of poverty and hunger.

   

Job Responsibilities:

1. Primary finance team point person for organization credit cards, including allocating funds, assisting in coding, uploads into Business Central, and provides training to card holders and users as necessary.
2. Responsible for gathering invoices, accurate coding, and sending approvals in accordance with the Accounting Policies and Procedures handbook and Internal Controls based on development of electronic workflow processing. Follows up on outstanding items to ensure timely payment and accurate reporting. Enters into Business Central and prepares for payment.
3. Processes check and ACH payments on payables once posted in accordance with cash flow and payment policies, including printing checks and routing to check signers.
4. Maintains, schedules, and processes journal entries to ensure expenses are recognized on accrual basis, including tracking pre-paid expenses and recognizing when incurred.
5. Thoroughly reviews mileage and staff reimbursement requests, ensuring accurate coding and accordance with the mileage reimbursement policy.
6. Prepares cash deposit to bank institution when necessary and gives to administrative assistant to complete physical deposit.
7. Maintains W-9 forms and prepares annual 1099 forms.
8. Maintains fixed asset listing for all locations and calculates monthly depreciation.

9. Other duties as assigned.

    

Supervision Received:

General Direction: Plans and arranges own work. Uses a wide range of procedures to accomplish assigned objectives.

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Supervisory Responsibilities:

Not applicable.

Education