Job Title: Administrative Assistant

Job Description

We are seeking an experienced Administrative Assistant to support our office. You will be responsible for assembling client/project contracts, amendments, bid documents, and providing general office support such as answering phones, preparing memos and correspondence, maintaining office equipment, scheduling, and creating presentations and spreadsheets. Additional tasks include corporate administrative support, preparation of project contract/specification documents, copywriting, proofreading, and database management. You will also serve as the assistant, assisting in contract preparations, updating spreadsheets, assisting with bids, filing documents into an online database, preparing reports, copying, and sending out technical documents. As the office manager, you will track and order supplies, handle work orders, coordinate office events, and be the go-to person for administrative tasks. This is a first shift position (8 AM - 5 PM).

Hard Skills

• Minimum of 3 years of administrative assistant experience in a professional setting

• Proficient in Microsoft Office Suite (Outlook, Publisher, Word, Excel, PowerPoint)

• Excellent computer skills/technical ability (filing documents, data entry, email)

• Experience with multi-line phone systems

• Organizational, problem-solving, and record-keeping skills

Soft Skills

• Pleasant personality

• Friendly, dependable, and reliable team player

• Willingness to wear multiple hats

• Strong written and verbal communication skills

• Ability to work in a professional environment

Job Type

This is a Contract-to-Hire position with a duration of 9 Month(s).

Work Site

This is a fully on-site position in Evansville, Indiana.

About Aston Carter:

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

Diversity, Equity & Inclusion

At Aston Carter, diversity and inclusion are a bridge towards the equity and success of our people. DE&I are embedded into our culture through:

• Hiring diverse talent

• Maintaining an inclusive environment through persistent self-reflection

• Building a culture of care, engagement, and recognition with clear outcomes

• Ensuring growth opportunities for our people

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com (%20astoncarteraccommodation@astoncarter.com) for other accommodation options.