Academic Administrative Assistant

Position Type: Full Time

Department: History

Summary Description:

About Us: Colorado College is a nationally recognized, residential liberal arts college with 2,300 students from around the world. Employees set the stage for student success by bringing their diverse experience and knowledge to the table. The college actively promotes a dynamic and inclusive environment in which students and employees of diverse backgrounds, cultures, and perspectives can learn and work.

Summary Description: Manage the business operations of the History Department, faculty, staff, and students. Maintain the operating integrity and efficiency for the department. Serve as primary contact and liaison between other college departments, students, and the broader community.

What We Offer:

Medical, Dental, and Vision Insurance Paid vacation and sick time - accrual of 0.085 vacation hours for each hour worked and 0.0462 hours of sick time for each hour worked Paid seasonal breaks and holidays 403(b) retirement plans where employees contribute 5% of pay and CC contributes 10% Tuition benefits for employee and eligible dependents Public Service Loan Forgiveness (PSLF) Assistance Program Wellness benefits including free access to the sports center, swimming pool, arts and crafts, outdoor programs, and financial consultants

Anticipated Salary Range: $20.44 to $24.31 per hour

Responsibilities:

Manage, monitor and organize the departmental budget including the operating budget and endowed/gift funds. Prepare and execute Concur reimbursements, honoraria, Adobe Sign journal entries, requisitions and purchase orders, Summit for student prizes, summer student research, and research stipends, and reconcile P-cards for faculty and staff monthly. Organize logistics for and execute departmental events, including endowed lectures, graduation events, and events for distinguished class and campus guests; coordinate room reservations, facilities setup, refreshments/catering, audiovisual equipment reservations and troubleshooting; transportation, hotel room and restaurant reservations, event promotion, poster and email campaign design and distribution on campus and to the broader community; campus digest postings and food/catering for department and student meetings. Collaborate with department/program Chair in management of forms for personnel planning, year and block visitors, graduation requirement checks, course schedule, catalog of courses, classroom assignments, faculty reviews (third year, tenure, promotion, and senior lecturer), faculty searches, student funding, department meetings and external reviews; collaborate with faculty in all aspects for class field trips Collaborate with the Registrar, Human Resources, Student Employment, Dean's Office, Communications, Events, Field Studies, Finance Offices, Facilities, and Campus Safety with processes. Serve as liaison between visitors, students, parents, faculty, and community. Edit and maintain department website, listserv, and Stellic to keep major and all inform

Additional Responsibilities:

Required Qualifications:

High school diploma Minimum of four years of general clerical or administrative service experience, which includes one year of experience supporting the day-to-day functions of a program (ex. developing/improving program operations, event planning, calendaring, inventory control, Microsoft Office Suite, etc.) Skilled in oral and written communication with the ability to write and conduct daily communications Communication and interpersonal skills Skilled in utilizing organizational and time-management skills Ability to be self-motivated and proactive learner Skilled in collaboration with a variety of individuals Possesses a high level of self-direction, attention to detail, able to work independently and execute multiple deliverables at any given time

Preferred Qualificati ns:

Associates degree / some college Background in higher education Having the skills, knowledge and attitudes necessary to effectively interact with and meet the needs of individuals with various cultural backgroun

Applicants are welcome to apply even if you do not meet the preferred qualifications. We value diverse perspectives and encourage individuals with a genuine interest in the role to submit their applications.

To apply, visit https://apptrkr.com/5410054

Open Until Filled: Yes