Position Number: 009519

Department: Facilities Management (Adm)

Employment Type: Permanent - Full-time

Months Per Year: 12

Essential Duties and Responsibilities:

This is a consultative, administrative, and managerial position assisting the Director of Planning and Space Management in managing the Historically Underutilized Business ( HUB ) program. Assistance will be conducted through direct participation and communication with contractors, project managers, administrators, and related staff. The major responsibilities include serving as the HUB Coordinator for the Planning, Design and Construction department, assisting prime contractors, construction managers at risk, and major sub-contractors in identifying, prequalifying, and securing quotes/bids from HUB sub-contractors during the buyout phase and throughout the life of all capital projects.

This position will manage the HUB utilization status and contractor databases, prepare reports, and perform a variety of administrative and managerial duties. The incumbent is expected to interpret rules, regulations, programs, and procedures regarding HUB policies and procedures, be proactive, be an effective communicator, recommend program updates, and conduct outreach within the local and state community. Additionally, this position will act as the capital projects contract specialist for HUB certification. This position will manage the contracting process for assigned design and construction services as necessary.

• Manage the Historically Underutilized Business ( HUB ) Program.

• Follow the state’s, “Guidelines for Recruitment and Selection of Minority Businesses for Participation in State Construction Contracts” to ensure that the University is compliant.

• Establish and maintain the HUB database of potential firms to perform work on campus.

• Stay abreast of upcoming campus projects and distribute information to the HUB community through outreach events or other means.

• Attend pre-bid meetings and discuss HUB goals and good-faith effort requirements.

• Review HUB documentation submitted by the apparent low bidders to determine if the contractor made a good faith effort to solicit HUB subcontractors.

• Manage the informal bidding and contractor process for projects to ensure expanded opportunities for a variety of vendors and contractors to conduct business with UNC Charlotte.

• Maintain HUB participation data in Interscope for formal and informal projects.

• Provide monthly, quarterly, and yearly participation reports for the Director and other campus administrators.

• Ensure HUB data is finalized and all appropriate information has been uploaded and checked in Interscope.

• Educate staff on proper procedures, policies, and changes in regard to project procurement, bidding, closeout, and HUB requirements.

• Support the staff, designers, and contractors with requirements and processes of project closeout and HUB initiatives.

• Maintain the Planning, Design & Construction website to ensure that information regarding capital projects, HUB goals, and requirements is current and accurate.

• Maintain proactive, positive, and effective communication with campus stakeholders and within the PDC team.

• Other duties as assigned to assist in the operations of the PDC department.

Minimum Experience / Education:

Bachelor’s degree and three years of experience in the area of assignment, of which at least one is supervisory or in a lead-worker capacity; or equivalent combination of training and experience. All degrees must be received from appropriately accredited institutions.

Preferred Education Skills and Experience:

• Graduation from a four-year college or university and at least five years of program administration experience, including at least two years of supervision or in a lead-worker capacity; or an equivalent combination of training and experience.

• Three years minimum experience in administering Historically Underutilized Business program requirements.

• Five years minimum experience in program administration, budgeting, or business management.

• Demonstrated ability to work collaboratively with multiple stakeholders.

• Strong written and oral communication skills, in addition to presentation skills.

• Strong attention to detail.

• Ability to work in a dynamic, deadline-driven environment.

• Competency with MS Office suite including the creation of excel spreadsheets.