Description

Robert Half Legal Permanent Placement is seeking a Legal Administrative Assistant for a client in Buffalo, NY. This role involves preparing specialized documents, managing correspondence, maintaining confidential records, and working collaboratively in a client-first, team-oriented environment.

Responsibilities:

• Document Management: Prepare, revise, and process complex correspondence, memoranda, and legal documents according to Practice Group-specific requirements. Ensure all exhibits, attachments, and enclosures are accurately included.

• Records Administration: Organize and maintain paper and electronic files in full compliance with firm policies.

• Mail and Communication: Handle incoming and outgoing mail and faxes, and coordinate specialized mail or messenger services as required.

• Calendar Management: Maintain and update attorneys' calendars, including client meetings, appointments, deadlines, and court-related activities.

• Billing and Expenses: Enter daily attorney/paralegal time, submit expense reimbursement requests, and communicate billing information with the Accounting Department as needed.

• Client Interaction: Screen phone calls, direct clients and visitors, and assist with meeting and conference room arrangements.

• Travel Coordination: Arrange travel itineraries and prepare expense reports for attorney travel.

• Confidentiality: Maintain strict confidentiality regarding client information and case-related details to protect the firm's reputation and client trust.

• Administrative Collaboration: Partner with other staff and departments to ensure smooth delivery of legal services.

• Other Duties: Perform additional responsibilities as directed by supervising attorneys or managers.

  Requirements

Requirements:

• A high school diploma is required; two years of college or more is preferred.

• Minimum three (3) years' legal assistant experience (ideally within a law firm); 4-5 years or more is preferred.

• Proficiency in legal procedures, document preparation, and familiarity with law firm operations.

• Strong organizational skills, attention to detail, and ability to handle sensitive information.

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

© 2025 Robert Half. Robert Half is not a law firm and does not provide legal representation. Robert Half project lawyers do not constitute a law firm among themselves. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use (https://www.roberthalf.com/us/en/terms) .