Position Information

Posting NumberSRGV8058

Working TitlePROGRAM COORDINATOR

Number of Vacancies1

LocationBrownsville, Texas

DepartmentMilitary & Veterans Succ Ctr

FTE1

FLSAExempt

Scope of Job

To assist in the operation of a program or multiple projects, exercising independent judgment and authority as required. Responsible for all phases of the program, including budget recommendations, program selection, staff supervision, recommendations for future planning, and innovation.

Description of Duties

• Coordinates program to ensure that implementation and prescribed activities are carried out in accordance with specified objectives.

• Assists prospective and current military affiliates students & their families through the application process for Federal VA Educational Benefits and provides guidance on the application process for State Exemption.

• Communicates with the VA through the School Certifying Official Hotline to verify application status, release of Certificate of Eligibility for students who have applied but have not received proper approval forms and has the availability to inquire of the status of a student’s VA stipend.

• Evaluates student academic record to ensure courses are applicable to an approved program of study.

• Certifies enrollment for students through the Dept. of Veterans Affairs electronic portal (VAOnce) and codes students through the institution” student information system(Banner).

• Reports Enrollment Changes to the Department of Veterans Affairs within 30 days of the effective change in status to ensure the university is meeting VA compliance policies.

• Reports Mandatory Tuition & Fees after the 4th class date of each semester to the Department of Veterans Affairs for Post 9/11 GI Bill (Chapter 33).

• Supervises and manages the day to day activities and personnel of the assigned program.

• Tracks academic process with the assistance of Veterans Academic Advisor to ensure all VA students who are placed on Probation or Suspension are properly reported to the VA during Fall/Spring semesters.

• Evaluates Prior educational/military training.

• Maintains academic and certification records for individual students utilizing VA Educational Benefits.

• Communicates VA updates on student records and/or processes with other university officials.

• Works with the division accountant and corresponding third party agencies to ensure payments are received, recorded, processed and released accordingly.

• Develops and supervises the implementation of multiple projects or programs.

• May participate in budget planning and is responsible for controlling expenditures in accordance with budget allocations for the program.

• Evaluates all invoices and provide proper documentation to the corresponding departments.

• Coordinates the various activities of the program.

• Represents department in official functions.

• Serves as a liaison to the VA’s Vocational Rehabilitation & Employment (Chapter 31)Case Managers.

• Coordinates Peer to Peer counseling support groups.

• Reviews program records and reports of activities and recommends modifications to methods or procedures as required.

• May plan, develop, organize, and coordinate research and survey designs.

• Attends meetings, conferences, and seminars related to the program’s mission and goals.

• Supervises and organizes seminars, conferences, and presentations.

• Provides appropriate reports as required for the project or program.

• Provides ongoing staff development, on site demonstrations and field based experiences related to project or program.

• Develops, cultivates, and maintains working relationships with internal/external departments/agencies and other organizations associated with and/or receiving benefit from the program.

• May coordinate and oversee tutorial, counseling, teaching, and/or training activities of the program.

• Conducts semester trainings with MVSC Student Employees

• Conducts Green Zone training across the university and off campus partners.

• Assists the Veterans Academic Advisor with New Student and Transfer Orientation.

• Serves as the Advisor for the Student Veterans of America National Organization.

• Attends outreach event throughout the Rio Grande Valley.

• Collaborates with other departments on events and project.

• Performs other duties as assigned.

Supervision Received

General direction from the assigned supervisor.

Supervision Given

Supervises assigned staff.

Required Education

Bachelor’s degree from an accredited university.

Preferred Education

N/A

Licenses/Certifications

None.

Required Experience

• Three (3) years of experience performing closely related duties, including program planning/coordination or related experience in the appropriate field of the program, or

• One (1) year of the required experience with a Master’s degree, or

• Five (5) years of the required experience with an Associate Degree or 60 hours of College Credit, or

• Seven (7) years of the required experience with a High School Diploma or equivalent.

Preferred Experience

N/A

Equipment

As specified for the particular job.

Working Conditions

Needs to be able to successfully perform all required duties. Normal office or classroom or outside environment. Some travel and weekend work is required. Particular project or program may require ability to drive a car for local or distant travel for consultation, training, meetings, or on site demonstrations. Must be able to bend, stoop, reach and lift for retrieving/maintaining files and for setting up multimedia equipment. Must be able to move between buildings, offices and classrooms. UTRGV is a distributed institution, which may require presence at multiple locations throughout the Rio Grande Valley.

Other

Ability to interact in a professional manner with faculty, staff, students, and the public. Excellent verbal and written communication skills. Demonstrated interpersonal skills. Independent decision-making and problem-solving ability. Must demonstrate effective project promotion skills, and, the ability to develop and maintain strong working relations with internal and external agencies and entities.

Physical Capabilities

N/A

Employment CategoryFull-Time

Minimum SalaryCommensurate with Experience

Posted SalaryCommensurate with Experience

Position Available Date02/14/2025

Grant Funded PositionNo

If Yes, Provide Grant Expiration Date

Posting Detail Information

EEO Statement

It is the policy of The University of Texas Rio Grande Valley to promote and ensure equal employment opportunities for all individuals without regard to race, color, national origin, sex, age, religion, disability, sexual orientation, gender identity or expression, genetic information or protected veteran status. In accordance with the requirements of Title VII of the Civil Rights Act of 1964, the Title IX of the Education Amendments of 1972, Section 504 of the Rehabilitation Act of 1973, and the Americans with Disabilities Act of 1990, as amended, our University is committed to comply with all government requirements and ensures non-discrimination in its education programs and activities, including employment. We encourage women, minorities and differently abled persons to apply for employment positions of interest.

Special Instructions to Applicants

Dear Applicant,

Human Resources will not be held responsible for redacting any confidential information from the documents you attach with your application. The confidential information includes the following:

Date of Birth

Gender

*Ethnicity/Race

Please make sure that you omit this information prior to submission. We are advising that Human Resources will be forwarding your application to the department as per your submission. The University of Texas Rio Grande Valley reserves the right to discontinue accepting applications prior to the stated close date of this position, after meeting the posting requirement of three (3) calendar days.

If you have any questions, please visit our Careers site at https://careers.utrgv.edu for detailed contact information.

Additional Information

UTRGV is a distributed location institution and working location is subject to change based on need.

All UTRGV employees are required to have a criminal background check ( CBC ). Incomplete applications will not be considered.

Substitutions to the above requirements must have prior approval from the VP of HR & Talent Development .

Quick Linkhttps://careers.utrgv.edu/postings/45966

Posting Supplemental Questions

Required fields are indicated with an asterisk (*).

• • Are you a current UTRGV employee?

• Yes

• No

• • Are you now, or previously, employed by The University of Texas System or any of its institutions?

• Yes - I currently am employed by the UT System or its institutions

• Yes - I have previously been employed by the UT System or its institutions

• No - I have never been employed by the UT System or its institutions

• • Please select your highest level of completed education.

• 6th grade education

• 10th grade education

• High School Diploma or GED

• Associates Degree, Technical, or Trade School Degree/Certification or 60 Hours of College Hours

• Bachelors Degree from an accredited university

• Masters Degree from an accredited university

• Ph. D. or other terminal degree from an accredited university

• None of the above

• • Please provide the field of study for your education:

(Open Ended Question)

• • Please indicate the number of years of work experience you have directly related to the position in which you are applying for:

• Less than 1 year

• 1 year

• 2 years

• 3 years

• 4 years

• 5 years

• 6 years

• 7 years

• 8 years

• 9 years

• 10 years

• Over 10 years

• • Do you meet the minimum requirements for this position?

• Yes

• No

Applicant Documents

Required Documents

• Resume

Optional Documents

• Cover Letter/Letter of Application

• Curriculum Vitae

• Unofficial Transcripts

• Reference Letter 1

• Reference Letter 2

• Reference Letter 3

• Certifications and Licenses

• Training Certificates

• Other Document

• List of 3 References

• Unofficial Transcripts 2

• Unofficial Transcripts 3

• Letter of Interest

• Unofficial Graduate Transcripts

• Additional Document