Description

Job Summary and Qualifications

HCA Healthcare is a national leader in providing modern, culturally competent, patient-centered care and we are driven by a single goal: the care and improvement of human life. We are currently looking for an exceptional Sr Administrative Assistant to join our Physician Services Finance Team in Brentwood, TN. We believe in our team and your ability to help us provide high quality, compassionate care in the communities we serve. We offer an excellent benefits package, competitive salary, tuition reimbursement, and growth opportunities. We are seeking a great addition to the team who feels patient care is as important as we do.

The Sr Administrative Assistant will perform complex administrative duties to include scheduling calls, meetings and coordinating travel in Concur, processing expense reports, composing correspondence, managing timesheets in Kronos, coordinating resources across corporate functions, along with handling various administrative details with initiative and good judgment.

In this role, you will:

• Coordinate necessary travel arrangements and process travel expense reports via Concur and prepare reimbursement reports as requested

• Schedule meetings (internal/external to the organization) conference calls, teleconferences and web seminars as requested

• Maintain Kronos timesheets

• Maintain Outlook calendars, schedule meetings, video conference calls, and email as assigned

• Prepare reports for company activities as required

• Perform a wide variety of duties such as, composing correspondence, preparation of forms, charts, schedules, and presentation materials as needed

• Establish and maintain confidential and operational files for the Executive Team and maintain confidential and operational files as requested

• Maintain distribution lists and updates organizational charts

• Maintain offices space assignment charts and helps onboard new hires

• Maintain adequate supplies and orders special supply requests, as needed

• Need to be flexible in supporting any office projects needing extra attention due to specific deadlines

EDUCATION & EXPERIENCE:

• Four to five years of administrative experience is required, including at least one year in a healthcare organization (appropriate education may be substituted for experience).

• Knowledge of general management principles

• Knowledge of organizational policies, procedures, and systems

• Ability to work in a fast paced, high stress environment

• Strong interpersonal, communication, and organizational skills

• High level of proficiency with MS Office products including Outlook, Word, Excel, and PowerPoint

Benefits

HCA Healthcare, offers a total rewards package that supports the health, life, career and retirement of our colleagues. The available plans and programs include:

• Comprehensive medical coverage that covers many common services at no cost or for a low copay. Plans include prescription drug and behavioral health coverage as well as free telemedicine services and free AirMed medical transportation.

• Additional options for dental and vision benefits, life and disability coverage, flexible spending accounts, supplemental health protection plans (accident, critical illness, hospital indemnity), auto and home insurance, identity theft protection, legal counseling, long-term care coverage, moving assistance, pet insurance and more.

• Free counseling services and resources for emotional, physical and financial wellbeing

• 401(k) Plan with a 100% match on 3% to 9% of pay (based on years of service)

• Employee Stock Purchase Plan with 10% off HCA Healthcare stock

• Family support through fertility and family building benefits with Progyny and adoption assistance.

• Referral services for child, elder and pet care, home and auto repair, event planning and more

• Consumer discounts through Abenity and Consumer Discounts

• Retirement readiness, rollover assistance services and preferred banking partnerships

• Education assistance (tuition, student loan, certification support, dependent scholarships)

• Colleague recognition program

• Time Away From Work Program (paid time off, paid family leave, long- and short-term disability coverage and leaves of absence)

• Employee Health Assistance Fund that offers free employee-only coverage to full-time and part-time colleagues based on income.

Learn more about Employee Benefits (https://careers.hcahealthcare.com/pages/employee-benefits-and-rewards)

Note: Eligibility for benefits may vary by location.

Our teams are a committed, caring group of colleagues. Do you want to work as a(an) Sr Administrative Assistant where your passion for creating positive patient interactions is valued? If you are dedicated to caring for the well-being of others, this could be your next opportunity. We want your knowledge and expertise!

"Bricks and mortar do not make a hospital. People do."- Dr. Thomas Frist, Sr.

HCA Healthcare Co-Founder

If you are looking for an opportunity that provides satisfaction and personal growth, we encourage you to apply for our Sr Administrative Assistant opening. We promptly review all applications. Highly qualified candidates will be contacted for interviews. Unlock the possibilities and apply today!

We are an equal opportunity employer. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.