Executive Assistant

Posting Begin Date: 2025/02/27

Posting End Date: 2025/03/13

Category: Administrative Asst

Sub Category: Office and Administrative Support

Work Type: Full Time

Location: Boise, ID, United States

Minimum Salary: 20.00

Maximum Salary: 30.00

Pay Rate Type: Hourly

Description

NOTE:This position is exempt from state classified service, and the rules of the Division of Human Resources and the Idaho Personnel Commission. This is an at-will position.

All applicants must apply by 4:59 PM MST on the closing date.

Seize the opportunity to contribute to the Idaho Department of Parks and Recreation as we seek a skilled individual to serve as the dedicated Executive Assistant

The Executive Assistant role in the Department of Parks and Recreation provides comprehensive administrative support to the Director and the Executive Team. This position encompasses a diverse range of office management and administrative duties to support the department. The executive assistant works closely with the Idaho Department of Parks and Recreation Board, which provides oversight for the agency. The board consists of members appointed by the governor, representing six different districts across the state. With strong public relations and liaison skills, the executive assistant collaborates effectively with federal, state, tribal, and local officials, as well as members of stakeholder groups and the public. They engage with individuals and groups who have interests and activities related to the Department of Parks and Recreation. Operating with a high level of autonomy, the executive assistant exercises judgment in implementing departmental policies and procedures to accomplish the organization's mission. Moreover, they handle sensitive and classified information with utmost discretion, ensuring confidentiality, professionalism, and candor.

Learn more about Idaho Department of Parks and Recreation here: www.parksandrecreation.idaho.gov!

Example of Duties

• Serves as the point of contact among state, federal and local government officials, agencies, and the public for the Department of Parks and Recreation Director.

• Manages the information flow in a timely and accurate manner.

• Screens, redirects, or handles emails and phone calls to the Agency Director as appropriate.

• Manages the Agency Director’s calendar, schedules appointments, and makes travel arrangements.

• Ensures the Agency Director is on time and prepared for all meetings throughout the day.

• Manages short-term and long-term calendars of events and activities for the Executive Leadership team.

• Helps plan and coordinate conferences, events and public meetings hosted by the Department, including preparing agendas, arranging logistics, taking minutes, and maintaining Board records.

• Compose, review, file and route official correspondence and memorandums.

• Coordinates with relevant office staff to establish designated attendees/speakers to fulfill event requests.

• Greets visitors and performs related duties as directed.

• Performs key office support functions such as: data entry, filing, supply ordering, and record keeping.

• Collaborates with stakeholder groups and government entities.

Additional Functions

• Contributes to the positive performance of the Agency Director, the Board and the Executive team.

• Demonstrates timely and consistent attendance.

• Travel around the state approximately 20% of the time.

• Monitor the Director’s office budget and expenses.

• Perform other duties as assigned by the Director.

Minimum Qualifications

Experience:

• Interpreting and applying regulations or policies and procedures

• Planning, organizing, implementing, and evaluating special projects

• Independently researching, compiling, developing and summarizing material for reports on a frequent or recurring basis

• Analyzing information, identifying problems, defining alternatives and developing recommendations for management/administrators

Preferred candidates will possess:

• Good knowledge of Idaho State Government

DO WHAT YOU LOVE, LOVE WHAT YOU DO

WHY IDPR? We are innovators in outdoor recreation, committed to excellent service and resource stewardship. We foster experiences that renew the human spirit and promote community vitality. Our mission is to improve the quality of life in Idaho through outdoor recreation and resource stewardship. IDPR manages 30 state parks, trails and attractions throughout every region of Idaho and the registration programs for boats, snowmobiles and other off-highway vehicles (OHV). Money from these registration programs goes back to users to develop and maintain trails, facilities and programs. IDPR also provides free education courses for boaters and OHV operators. To learn more about Idaho Department of Parks and Recreation please visit : https://parksandrecreation.idaho.gov/

BENEFITS: We offer a competitive benefits package which includes excellent medical, dental and vision insurance. There is generous vacation and sick leave accrual that begins as soon as you start. There are eleven paid holidays in a year; participation in one of the Nation's best state retirement systems; multiple saving plans and optional 401K; life insurance; wellness programs; ongoing training opportunities and more. For additional information related to benefits and/or State programs, please visit: https://dhr.idaho.gov/information-for-state-employees/.

EEO/ADA/Veteran: The State of Idaho is committed to providing equal employment opportunities and prohibit discrimination against qualified individuals based on their status as protected veterans or individuals with disabilities and prohibit discrimination against all individuals based on their race, color, religion, political affiliation or belief, sex, national origin, genetics, or any other status protected under applicable federal, state, or local laws.

The State of Idaho is committed to access and reasonable accommodations for individuals with disabilities, auxiliary aids and services are available upon request. If you require an accommodation at any step in our recruitment process, you are encouraged to contact (208) 334-2263 (TTY/TTD: 711), or email[email protected].

Preference may be given to veterans who qualify under state and federal laws and regulations.