Job Summary

• This role is responsible for providing basic tactical and strategic administrative support to upper-level executives within the organization, scheduling appointments, managing calendars, handling phone calls and emails, and coordinating travel plans. The role entails general administrative tasks acting as a primary point of contact for internal and external stakeholders, and conducting basic research. The role involves drafting and formatting documents, organizing meetings, and coordinating administrative work within and across departments and divisions.

Responsibilities

• Provide exemplary administrative support to the VP of Toner Supplies and Solutions

• Manages calendar for the Toner Supplies VP, including meeting prioritization and resolving calendaring conflicts seamlessly

• Works closely with other Executive Assistants (particularly L1, L2, & L3 Executive Assistants) to ensure smooth integration into other key Exec and staff calendars

• Assists in planning and scheduling meetings - both large and small - for the organization. May include travel, hotel bookings and meeting scheduling.

• Partners with the Chief of Staff to deliver communications from the executive level

• Ensures all travel-related needs are met and any issues are addressed as soon as possible

• Completes expense reports in a timely and efficient manner, while ensuring accuracy

• Understands and ensures adherence to HP policies and procedures, typically related to travel and expenses

• Partners with other Assistants in the organization and related stakeholders to ensure alignment and a consistent experience on logistics and shared activity planning

• Owns or assists with the preparation, submittal, and follow up on pCard purchases and Purchase Requisitions, as well as invoice tracking when necessary

• Builds strong network to ensure work is completed in a timely and accurate manner

• Work on assignments that are complex in nature and require considerable judgment, initiative, and technical/specialized knowledge to resolve problems and/or develop recommended solutions.

• Complete work with minimal supervision/direction

Type of Experience Needed:

• Strong time management and ability to meet deadlines

• Excellent verbal and written communication skills

• Strong organizational skills and ability to multitask

• Problem-solving and decision-making skills

• Ability to act as gatekeeper and escalate relevant information to executives as needed

• Skilled with Microsoft Office Suite, including Powerpoint and Excel

• Skilled in the use of collaboration tools such as Zoom, conference room equipment.

• Ability to work effectively with minimal supervision

• Strong interpersonal skills and relationship building

• Ability to treat confidential information with appropriate discretion

• Exceptional attention to detail

• Familiarity with HP Procurement system & processes

Education Required:

• High school education or equivalent; some college level education highly preferred.

• Typically requires a minimum of 10+ years general administrative experience, or equivalent combination of experience and college level education.

Equal Opportunity Employer (EEO):

HP, Inc. provides equal employment opportunity to all employees and prospective employees, without regard to race, color, religion, sex, national origin, ancestry, citizenship, sexual orientation, age, disability, or status as a protected veteran, marital status, familial status, physical or mental disability, medical condition, pregnancy, genetic predisposition or carrier status, uniformed service status, political affiliation or any other characteristic protected by applicable national, federal, state, and local law(s).